Keep your copier running great by instituting a few rules of etiquette. By keeping the area clean, being polite about paper, and fixing minor issues, any workplace will be improved.

A Quick Guide to Copy Machine Etiquette

If you’ve ever worked in an office, you know that minor etiquette infractions can take a toll on workplace morale. To ensure that your office runs smoothly, it’s important to observe a few unspoken rules of conduct. Everyone in the office uses the copier, so it’s important to have rules about maintenance and use. Keep reading for copier etiquette tips sure to keep your office running smoothly.

Be Polite About Paper

The first rule of copier etiquette is to never leave the paper trays empty. After you’ve finished your copy job, take a look at the paper trays and make sure there’s a sufficient amount. Even if you didn’t use the last sheet, it’s common courtesy to replenish a dwindling paper supply. If you used out of the ordinary paper for your copy job, such as thick paper or colored paper, make sure to remove any extra sheets from the paper tray. The next person to use the copier may not be pleased to discover that they copied the quarterly financial report on bright pink card stock.

Keep It Clean

Copiers can be fickle, so it’s important to treat them with care. Always make sure that the area near the copier is clean, and refrain from drinking and eating in the copier room. If you make copies you don’t need, don’t just leave them scattered about. Collect your paper trash and recycle it if possible. Also, remember to pick up any sticky notes, staples, or paper clips you removed from your documents before copying them.

Troubleshooting

When a copier has an issue or breaks, copier etiquette becomes even more important. If the flashing icon starts to blink in the middle of a copy session, don’t just ignore it. Those signals usually indicate that the toner needs to be changed or there’s a paper jam that needs to be fixed. If you can fix the issue, do it. If the issue seems more complicated, alert the office manager. They’ll know where to find copier repair in Las Vegas to resolve tricky copier problems.