Repairing Home Office Copiers


Home Offices And The Copier Repair Conundrum

Copier repairs in Las Vegas aren’t just limited to corporations and other large organizations. Home-based offices represent a significant portion of the business world, and that count will only grow as employment becomes more distributed and remote. Like any other office, home offices require copiers and other business machines. Those machines have to be maintained, and when they falter or fail, they have to be repaired or replaced.

Less to Replace Than Repair

The manufacturers who make copiers for home use often strive to keep consumers’ costs as low as possible. In many cases, there’s practically no profit margin on the equipment itself. These companies do this because of the expected profit on toner long-term. The conundrum created by this is that a home office copier can often be replaced for less than it costs to repair.

On-Site vs. Off-Site Repair

When sustainability is a focus, many will choose repair even though it costs more. Unfortunately, the repair that’s immediate and on-site is often the most expensive kind. Shipping for repair can be more cost-effective, but unless a replacement can be sent right away, that often means being without essential equipment for a time.

Recycling Old Equipment

When replacement is the more economical option, it’s hard to hold that decision against the individual. Nevertheless, businesses no matter how small can take steps to limit their carbon footprints. In this scenario, the person with the home office should ensure that the old copier is disposed of in a manner in which it can be recycled or reused.

Managed Print Services

Anyone with a home office may also want to consider managed print. MPS isn’t just the domain of large companies anymore. Entire networks of small and home offices are coming together to share overhead, and this participation can allow a home office to be more sustainable even while lowering costs. In this scenario, repairing can often be the more practical choice.

Share on FacebookShare on Google+Tweet about this on TwitterShare on LinkedIn

Hit Your Sustainability Goals


How Companies Are Reaching Sustainability Goals with MPS

Managed print services in Las Vegas help companies achieve sustainability. Being sustainable in this sense means meeting presents needs without compromising future generations’ abilities to do the same. Managed print services or MPS are allowing companies to cut costs, largely through shared overhead, but they’re also helping those organizations not just set higher sustainability goals but achieve them.

Minimizing Ecological Footprint

Shared overhead isn’t the only way MPS helps companies save. It’s also a tool that can minimize the paper, toner and other resources consumed. This efficiency lowers costs. It also reduces the organization’s ecological footprint. By tracking data automatically and assessing it as it accumulates, businesses can determine what they should be using, what they are using, where wastefulness exists and when and why it’s happening.

Engaging Passionate Employees

In general, employees are passionate about operating in an environmentally friendly manner. This is backed by statistics across many different companies and organizations. When motivated by nothing more than being able to help their employers curb negative effects on the environment, employees embrace it, and productivity goes up in an appreciable manner.

Changing Behavior

Much of the waste that print has traditionally caused is correctable through better print behavior. An exciting aspect of MPS is that it lets businesses track behavior not just company-wide but per department and even on an individual basis. Better yet, those individuals can see their behaviors and recognize whether they’re setting an example or being more inefficient than average.

Using Less Across the Board

Companies are able to minimize their carbon footprint when they set realistic goals that are supported by their employees and the infrastructure. This leads to decreased use of paper, toner and other supplies. Less waste is created, and less electricity is consumed. It also sets the stage for more aggressive conservation, such as recycled paper, two-sided printing and so forth.

Share on FacebookShare on Google+Tweet about this on TwitterShare on LinkedIn

Modern Businesses Can Use the Data Their Printers Provide


How Printing Processes Can Inform Businesses

When many area people think about managed print services, they often associate them with the copy machine repair in Las Vegas that businesses have access to. But MPS is about much more than copier and printer maintenance, repairs, and supplies. It’s about collecting data from printing processes and automated workflows and then using data analysis techniques to reveal ways that companies can cut costs and use time more efficiently.

Better Distribution of Workloads

Printers can collect information about workloads. In a supply chain environment, one printer that consistently prints more labels than others reveals a problem with how a workload is being distributed. This can apply to office environments as well. If two departments have the same copier but one department consistently copies 20 percent more pages, then that says something about reducing costs.

Individual Usage Patterns

For security purposes, many copiers and other office machines support logins and privileges. A benefit to this beyond security is the capability to track usage on a per-user basis. This allows you to accumulate averages that can be used to set forecasts. It will also reveal outliers, and outliers can indicate an employee who has too much on his or her plate or is perhaps being inefficient.

Inventory Control

Your printers and copiers can also inform you of how much paper and toner you’re actually using. You can then compare that to your inventory. If there’s a discrepancy, then there may be an issue with storage, you may be purchasing too much in advance or you may have a problem with theft.

A Comparison Metric for Disparate Projects

How many pages are copied or printed is just another lens through which you can compare projects. A task that’s particularly efficient in this regard can be further reviewed to identify what went well, which can then be applied to future projects.

Share on FacebookShare on Google+Tweet about this on TwitterShare on LinkedIn

Meeting the Printing Needs of Supply Chain Consumers


How Rugged Print Services Differ from Office-Based

Offices have long appreciated the costs associated with printing, copying, scanning and so forth, and that emphasis shaped printer services in Las Vegas and elsewhere. Industries involved with logistics, distribution, manufacturing and so on have emphasized it less because their focuses were elsewhere, and their print needs were often very distributed. More recently, the cost-savings of MPS has attracted companies in supply chains, and MPS providers have had to evolve in order to meet requirements that can differ greatly from office environments.

Fixed Costs in a Unique Environment

This form of MPS has been coined rugged MPS because of the environments in which these companies operate. Providers have recognized that as many as 75% of supply chain companies are unaware of print costs in a specific sense despite these costs accounting for as much as 20% of total expenditures.

Industrial-Strength Equipment

Managed print services can reduce those costs by as much as one-third. This has required expanding product lines to include industrial-strength printers that withstand a production line and similar environments. Such equipment had traditionally been limited to niche providers and, in many cases, hadn’t been used at all in these rugged conditions.

An Emphasis on No Downtime

Printers aren’t generally mission critical in an office. If a printer goes down, priority tasks can be sent to another device. This isn’t the case with a supply chain company. A production line printer is a core component of that machine, and that requires scenario-specific redundancies to be put in place.

Intelligent Surveillance

Rugged MPS can also involve built-in intelligence that wouldn’t apply in an office environment and had to be innovated. If a supply chain company has five printers, for instance, and the system detects that two of those printers are consistently generating more labels than the others, then that information can be used to better distribute the workload for both short- and long-term gains.

Share on FacebookShare on Google+Tweet about this on TwitterShare on LinkedIn

Making Government Agencies More Efficient with Managed Print Services


Four Ways MPS Can Improve Government Agencies

Whether it’s lower costs for copier repairs in Las Vegas or better prices on paper and toner, there are many ways in which government agencies can be more efficient through managed print services as well as lower their fixed costs both in the short term and over the long term. This isn’t limited to just local agencies but includes state and federal groups no matter where their premises are physically located.

Lower Costs in the Immediate Environment

One challenge government faces is how it’s distributed. A state agency located in the north of Nevada is part of the same government structure as one located in the south, but they may have very different practical requirements. MPS can help agencies reduce fixed costs just as it does for private companies that benefit from having their overhead distributed across a group of companies.

Time Savings and Automated Workflows

The ability to reduce expenses through MPS isn’t just limited to paying less for paper and toner. Perhaps the greatest benefits lie in the organizational processes. Automated workflows, for instance, reduce the person-hours required for a project, and the most valuable human assets at an agency can spend the time they do have on those workflows that can’t be automated.

Improved and Prioritized End Point Security

Another challenge government agencies face is end point security. No matter how refined the security mechanisms are, they can be undermined by carelessness at a copier, for instance, or at another end point. MPS involves monitoring device health, ensuring patches and updates, and implementing control measures at a local level by employing local resources.

Streamlining Processes on a Per-Agency Basis

Another advantage of MPS is that it allows a government agency to streamline its processes in a manner best suited to it. This allows an agency to function as a business rather than being treated as another cog in the machine, which often involves compromises rather than individualization.

Share on FacebookShare on Google+Tweet about this on TwitterShare on LinkedIn