Managed Print Services Are a Good Bet

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How Managed Printing Services Can Benefit Your Business

Next to payroll and office space, buying or leasing office equipment is the biggest expense. You can reduce your overhead by finding a company that offers managed print services in Las Vegas. If you’re not sure what these services entail or whether they’re worth the monthly expenditure, read on to learn more.

What Is Managed Printing Service?

The name might imply that you’re outsourcing your printing and copy needs to an outside print company. However, a managed copier service contract relates to preventative maintenance. It provides a budget-friendly way to ensure that your printers and copy machines are running at peak mechanical efficiency while spotting potential issues before they become a problem.

How Managed Print Service Is a Worthy Investment

Office systems supply companies typically offer managed maintenance plans as part of your lease agreement or as a stand-alone contract when you buy new equipment. They can also provide this service even if you didn’t obtain your office equipment from them. Such agreements offer a high level of cost-efficiency by anticipating your company’s needs and making sure that you always have the ability to function. You’ll also be able to spread the cost of repairs or replacement parts over a period of time instead of coming out of pocket all at once. When you think about all of the times that your office has come to a standstill due to broken or malfunctioning equipment, you can see the benefit of having a service department on-call.

What Does a Service Contract Cover?

Although specific services can vary from contract to contract or from one company to another, there are some standard features common to almost all managed service agreements. Via remote monitoring, your service provider will be able to track your usage and anticipate when you need vital components like toner. Contractors arrange to replace wearable parts like rollers on a schedule to reduce business disruptions; they can even receive alerts when a problem occurs and dispatch a repair technician right away. You’ll also find the reporting and analysis functions very convenient when it comes to budgeting.

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What to Look for When Buying a New Copier

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Key Features That You Should Consider in a New Copier

If you run a business, you already know the importance of a reliable copier. Unfortunately, copiers don’t last forever. Like any other device, you’ll have to invest in a new copier eventually. However, most people don’t buy copiers on a regular basis. This makes it hard to know what to look for while shopping around. Knowing the three features that matter the most can guide you through the purchasing process.

Copy Speed

The whole point of a copier is to copy documents. While most copiers get this job done with little issue, some are faster at doing it than others. If you’re buying a copier for your home, the speed won’t matter much. For business use, however, the copy speed is a key feature to consider. This speed also goes hand in hand with copy volume, which is another important feature to consider. Keep in mind that a printer that 10 people share might print an average of 45 pages per minute.

Network Connectivity

If you run a business, you likely have an office network. You want to focus on copiers that will easily integrate into that network. Buying one with network connectivity ensures that everyone in your office can connect to the device. In general, most medium to large copiers come with some kind of network functionality.

Price

You need to choose a copier that’s good but is also affordable. Generally, more expensive copiers last longer and require fewer copier repairs in Las Vegas. Don’t just consider the price of the unit but also the price of the toner that you have to buy to photocopy documents. Keeping price in mind ensures that you get a copier that meets your needs and remains within your budget.

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Maintaining an Appealing Office Space

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Ways to Create a Cohesive Workspace

There are many people who admit that they can’t cook in a dirty kitchen. Even if they’re absolutely exhausted, they have to clean the kitchen first and start from a clean, fresh palate. It’s about the full experience. The same concept is easy to apply in the workplace. If a place is unkempt, unsightly and depressing to look at, it’ll leave employees feeling less than inspired to work. To change that trajectory and increase workplace productivity, consider these tips for creating a cohesive workspace.

Organization

Implement systems for everything. The kitchen supplies in the break room should be fully stocked and accounted for. There should be an efficient system to manage the paper and recycling process. When everything is in disarray, it can take a toll on a person’s psyche. When an environment is clean, neat and organized, it’s a lot easier for an employee to focus their attention on the work and become productive.

Efficiency

As you work towards improving the organization of the daily operations, don’t forget to put an emphasis on efficiency. Work toward making physical plant improvements. Look at the office equipment and furniture. Get rid of the bulky file cabinet in the corner. Scan the documents into digital files and shred the hard copies. In many cases, when something breaks down and hasn’t been fixed, people learn to work around it. If you have a copier machine that’s been broken for months, hire a copy machine service to fix the broken machine. When a company runs efficiently, the people are intentional about trimming the fat.

Design

There are times when terrible florescent lighting and drab cubicles are enough to drive an employee crazy. Consider hiring an interior designer to give the place a facelift. Start with simple tasks like painting the walls and opening the blinds. Adding natural light to the space can do wonders for a person’s morale and workplace productivity.

As you implement these tips, take note of the differences they make in the employees. Even though these are specific tips, understand that the process is an ever-evolving one. There are so many ways to create a space that inspires and invokes productivity in your workers. As you continue to work on being an excellent boss/manager, continue to make physical plant improvements that’ll enhance the workplace experience for years to come.

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Ways to Manage Daily Operations at Work

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When It’s OK to Take Company Shortcuts

While there are so many people looking for shortcuts and hacks to certain processes, it’s important to recognize that there is value in hard work and trusting the process. However, once the company is at a certain level of efficiency, you’re going to have to implement some shortcuts in order to increase the level of output. After all, a streamlined process doesn’t have room for processes that take forever. Consider these ways to create a more streamlined workflow and a quicker turnaround for output.

Create a Checklist

Create a checklist that focuses on the necessary tasks that need to happen in order for the workplace to run with efficiency. Include everything from the computers to the soap dispensers in the restrooms. Oftentimes, it’s easy to forget things when they’re not written down in front of you. Instead of having to mentally strain to remember everything that needs maintenance, write it all down and save yourself a lot of stress.

Implement Mandatory Maintenance Systems

Implement the right systems to make sure everything is taken care of and maintained. Just like there is a ‘check engine’ light to notify you when it’s time to change the oil, create a schedule with timers. Those timers should indicate when certain appliances need maintenance.

Another maintenance system involves using services that are not in-house. In order for your company to thrive, it’s okay to build a team of mutually beneficial partnerships with companies outside of your own. If there’s a print shop that specializes in managed print services in Las Vegas, it’s OK to keep them on speed dial when you’re ready to order print services. The same concept applies to the companies that provide the drinking water for the company. If you know there are certain services you’ll need to implement in order for the employees to operate at their best, do it.

Consistency

With all the business transactions that happen on a daily basis, it can be easy for some tasks to fall through the cracks. However, this doesn’t excuse it. Work toward implementing these strategies on a consistent basis. Once you experience the benefits and results of a more streamlined workflow, it’ll be easier to stick with the process and find new ways to enhance the company’s efficiency.

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How Managed Services Save Companies Money

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Managed Service Solutions Allow for Greater Productivity

Whether you own a small business or manage a large one, you know that lost productivity equates to lost money. If a machine is not working properly, it can be difficult to make products or communicate with employees and clients. However, a managed service provider can make it less likely that machines are out of service, which means that you can focus on making more money.

Service Happens on a Regular Schedule

When service occurs on a regular basis, it makes it easier to catch small issues with a machine before they cause major problems. By adding toner to a copier once a week instead of ordering more when it is low, you don’t have to worry about running out completely. Therefore, you don’t have to choose between paying higher prices for materials and not being able to make multiple copies of an important document until tomorrow or next week.

Get Your Supplies From the Same Provider

When you can get both maintenance and supplies for a machine from the same provider, it helps a company obtain lower prices in addition to increased productivity. This is because many companies will charge less for a service and supply bundle as opposed to buying those services or supplies separately. Your company also benefits because you only have to make one phone call or send one email to someone who you trust if emergency service is needed.

Spend More Time on Your Customers and Less on Machine Maintenance

By partnering with a company that provides print services in Las Vegas, you can spend more time helping customers and less time fixing a broken copier. If you offer the ability for patrons to use a copier or fax machine inside your store or office, keeping it in good working order is an easy way to provide quality customer service.

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