Workflow Solutions to Maximize Managed Print Services

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The Infrastructure That Helps Maximize MPS Cost-Effectiveness

The managed print services that Las Vegas companies have available to them decrease initial expenses, improve productivity, and lower costs over the long-term. How much an organization benefits, however, depends greatly on the infrastructure that’s in place. There are enterprise workflow changes that can often be made that result in significant cost-savings.

Have Document Management Solutions in Place

If your office still handles documents primarily in a physical manner, then that restricts the benefits MPS can provide. Documents are objects that should be stored, manipulated, and managed digitally, and a physical printing should be just one possible action that can be taken with such objects. Just having documents available in a digital space can substantially lessen the need for print-outs.

Automate Wherever Practical

Organizations should lean into the managed print services available to them, and one of the greatest advantages MPS provides is automation. Automation where practical leads to great efficiency in terms of resources used. Let your people focus on the challenges that really matter while software takes care of the mundane responsibilities, which can include ordering paper and supplies and scheduling maintenance and repairs.

Secure All Workflow Solutions

Security for your documents and the information that they contain, including both business and personal data, is another advantage of MPS, but it’s easy to undermine. Create rules and enforce those rules. Establish user privileges, and limit access based on both privileges and context.

Provide Users with Mobile Access

There are many reasons why managed print solutions increase productivity, but perhaps none are as diverse and effective as the freedom to access your system in a mobile manner. Your system and the infrastructure that supports it should emphasize distributed resources. Give your employees access to those resources from the devices through which they work, such as smartphones, tablets and laptops, and continue to enforce the security model with these mobile transactions.

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The Software Innovations Changing the Print Landscape

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How Print Management Software Is Improving the User Experience

Managed print services or MPS have done much more than just reduce the number of copier repairs Las Vegas businesses require. Although that has been an important improvement, these services have reduced costs and expanded options across the board, and leading-edge print management software, or PMS, has played a big role in that evolution.

Mobile Printing

Perhaps the greatest advancement that these software solutions have provided is the ability to print and otherwise access documents from almost anywhere. Employees are no longer tethered to their offices when print services are required. Mobile printing technologies allows users to print documents from wherever they have a mobile device and access to the Internet.

Remote and Automated Deployment

An integral reason why mobile printing is this accessible is due to the automated and remote deployment options. These services require mobile apps. There are options for Android, iOS, Windows and more. Any software modules that are required can be downloaded to mobile devices on an as-needed basis, and if deployment must be overseen and pushed then the IT professionals responsible for that can perform those operations remotely.

Intelligent Resource Allocation

One of the challenges of any distributed solution is resource allocation. Perhaps the greatest advancements made in PMS recently have been in this domain. Users can be appropriately paired with printers and other resources based on the context of their requests, and under load, systems can prioritize requests based on many different factors.

Secure Printing

Security has come a long way as well. Among the early challenges that came with mobile printing was security. How do you secure all stations when these terminals can be practically any device located almost anywhere in the world? A shift toward user-oriented security as well as advancements in software technologies lets nearly any device become a secure release station even if it lacks a screen.

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The Printer Features Helping Small Businesses Succeed

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The All-In-One Print Features Small Businesses Seek

The managed print services Las Vegas companies have available to them aren’t limited to just corporations and other large organizations. They also make a great deal of sense for the smallest of small businesses, and for many of these companies, an all-in-one or AIO solution is the perfect choice with all the features they need.

Mobile Printing

Most businesspeople simply can’t be bound to an office. That’s just not the way the world works anymore, and mobile printing provides access to your equipment whether you’re at a local site providing a consultation or across the country attending a conference. Better yet, you can do it all, including document management, from a smartphone or other mobile device.

Efficiency at Low Volumes

Another challenge that small businesses have faced over the years is being efficient despite only needing to print at a small volume. Consumers often had to sacrifice cost per page or features, but that generally isn’t the case anymore because as technology has advanced, it’s also scaled down in size very well.

Expert Color Matching

Scanning technologies may have lagged behind other AIO features for a time, but that certainly isn’t the case anymore. When you copy something, you need confidence that the colors and resolution are matched in a precise way that does more than just pass the eyeball test. It needs to be accurate at all phases within a digital environment, and many small business machines today can do this in a manner that leading-edge machines struggled to do even 10 years ago.

Managed Services

AIO systems can be supported by managed services as well. You don’t need a large-scale state-of-the-art business printer to enjoy the benefits of a provider. Managed services help you minimize your cost per page and ensure that the paper, toner and the other print supplies you require are delivered to you just in advance of you actually needing them.

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How to Keep Your Office Functional

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Tips for Keeping Your Office Functional

The layout and products that are available in your office determine how productive you are in the space each day. It’s important to maintain the space to keep it clean and find what you need while working. When you’re ready to create a functional setting, there are a few important tips to follow.

Remove Clutter

Excess clutter that is scattered across your desk or in your filing cabinet can make it difficult to work at a steady pace when trying to find what you need. Purge items that are no longer needed and scan hardcopies onto your computer to reduce the amount of paperwork that accumulates over time. Shred all documents that are no longer used to protect your information when they’re discarded.

Inspect Your Products and Supplies

Make it a point to evaluate all of your office supplies to ensure that everything is stocked, which includes paper, printer ink, and staples. You’ll also want to check all of your office equipment to ensure that everything is working correctly to ensure that you can make copies, send faxes, and print documents. Test the devices to determine if there are any issues and contact a professional to perform printer or copier repair in Las Vegas after the issue is diagnosed.

Remove Distractions

There are often many distractions that can be present in an office, which can significantly affect your productivity and interrupt your workflow. Make it a point to remove all televisions that are present in the office unless they’re used in the break room. You can also limit access to the Internet for employees and allow your staff to use headphones to limit excess noise. The desks that are used by the staff can also be placed in areas that are quiet or away from the break room to limit distractions.

Establish rules that include silencing cell phones or keeping the door shut during meetings to prevent your employees from creating distractions in the workplace.

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How Long Does a Copier Usually Last?

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Tips for Extending the Useful Life of a Copier

A copy machine still has a prominent role in schools and companies throughout America. For instance, distributing physical copies of a document may be more secure than sending it through a corporate network. Schools might copy worksheets to be done in class or to copy notices to send home with students. What can be done to maximize a copier’s useful life?

Don’t Overuse It

The first thing that you should do when buying a copier is to read the instruction manual. This will tell you how many copies it can make it a given day, week or month. Typically, a business class copier will be able to make anywhere from 1,000 to 50,000 copies a month. Staying within the monthly range provided by the machine’s manufacturer will help to maximize its useful life.

Be Sure to Keep the Machine Clean

Over time, a copier is likely to get dirt, dust or other debris inside of it. Ideally, it will be taken apart and vacuumed at least once a month for best performance. It is also important to keep scanner glass clean and free from static. Fuses and other electric components should be inspected and lubricated as needed or as required by the manufacturer.

Maintenance Can Be Outsourced

Using managed print services in Las Vegas can make it easier to keep your copy machine in good condition. A professional will be able to clean your machine, add toner or take care of any other issues that it can experience. This can help to keep your organization running smoothly while getting the most from your copier.

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