3 Reasons Why Printing Matters in a Digital Landscape

shutterstock_507133726
As businesses adapt to technological advancements like social media and the cloud, it’s easy to forget how important printed documents can be. Instead of neglecting printing services, companies should embrace the power of paper. To make sure your company’s printers are always in tip-top shape, great print services in Las Vegas are essential. By hiring a professional to manage your printers and copiers, you’ll know that your equipment is always ready whether you need to print a brochure or copy an important document.

Give Your Reputation a Boost

Customers notice quality. Whether you’re selling a physical product or a service, your customer base will notice that you took the time to print physical business materials. This can take many forms, ranging from high-quality brochures printed on card stock to perfectly collated contracted ready to be signed on the dotted line. High-quality printed materials lend companies of all types a sense of authority. Diligently maintained printers and copiers are a great way to ensure consistent levels of quality.

Engage the Customer

Every day, customers are hit with a barrage of online ads and e-mails. Now that online advertising is the norm, mailed advertisements have become a novelty. Whereas customers have learned to ignore social media ads and delete unwanted e-mails, they might take notice of a mailed flyer, brochure, or postcard. If your company prefers ink and paper advertisement, excellent print services are a must.

Maximize Efficiency

Whether your company prefers printed media or cloud-based solutions, you’re sure to agree: Efficiency is essential. High-quality print services help to maximize business efficiency, as they keep track of things like toner supply and replacement parts. Even in the modern age, you have to invest in high-quality printed materials to run a successful business. An investment in a reliable printing service is an investment in your company’s future.

ID-Restrict Your Copy Machines

shutterstock_530011966 (2)

The Benefits of User-Specific Print Privileges

From small offices to large corporate buildings, copy and other business machines are often in public areas and freely accessed. In fact, printers are often the true water coolers of the modern office, and people rarely demand credentials from copy machine service providers. Nevertheless, these devices present a real potential for security risks and cost inefficiencies, which is why the industry urges companies to restrict usage on a per-user basis.

How Copy Machines Are Safeguarded

Most modern copy machines have a security layer built in that lets you define users and set privileges. Password protection is the most basic form of access control and requires a user to enter a PIN number. Of course, no company wants to add yet another PIN for its employees to remember. More sophisticated options include microchips in ID cards and facial recognition technology.

Closing Network Backdoors

As copy machines have become more sophisticated, so have the potential network security threats they present. These are, after all, network-connected devices. Developers of operating systems and other software have certainly done a much better job over time of recognizing the potential and protecting against it. Nevertheless, it’s recommended to secure this resource at the point of access as well. Be mindful that security risks aren’t just digital in nature. A person with the privilege to open a machine could, for instance, plant a device that records and transmits images of any documents being scanned.

Setting Privileges

From an organization standpoint, perhaps the greatest benefit of establishing user profiles is that you can define what a particular profile or group of profiles can or cannot do. Perhaps basic users can scan documents held in hand, but not scan documents and other items stored in memory.

Tracking Usage on a Per-User Basis

Copying and printing is essential to any modern business, but also presents the potential for big costs and significant inefficiencies. By default, you can track usage on a per-departmental or per-machine basis, but user access allows you to track the usage of each individual. Doing so provides an expansive data set that can be analyzed in order to reveal where the irregularities lie in your print services.

Signs of a Poor Connection Between Your Office Computers and Printers

shutterstock_568016248

Signs Your Printer Isn’t Getting a Signal From Your Computer

Wireless connections make it easy for you to send a document from your computer to a nearby printer. When you have connection problems, though, you’ll notice that the printer doesn’t respond as fast as it did before or at all. If you think you have a connection problem, you can check around your office for some common signs that the printer isn’t getting a signal.

Not Listed

Before you can send a document off for printing, you will need to select the document that you want to use and click on the print option. This will bring up a list of all connected printers found in the vicinity. It’s helpful to name the printers in your office based on the location of each one. If the computer cannot find the printer and does not include it in this list, you won’t be able to print documents.

Slow Response Times

The amount of time it takes for a printer to make a copy of a document depends on any other documents already in the queue and the length of those documents. When you get there early in the morning, you can select a document, send it to the printer you want to use and see how long it takes. If the printer takes longer than a few minutes to queue up the document and even longer to print it, you should retain print services in Las Vegas and find out if the printer needs to be repaired.

Repairs Needed

Whenever you make changes to the network used by your office computers, you risk causing connection issues. Those changes can prevent the printer or the computer from identifying each other and even shut down your network completely. Though you might think that you can figure out the network problem on your own, you should contact experts to ensure your printer does not need a major repair or upgrade.

Top Reasons Why an Office Copier Might Overheat and Shut Down

shutterstock_405411853

Reasons for an Overheating Copier in Your Office

The copier in your office is one of the most important pieces of equipment that your workers use every day. If it constantly overheats and shuts down, you’ll waste time waiting for it to cool down and restarting the machine again. Looking at some of the top causes of copier overheating can help you talk more effectively with repair techs to decide what you need.

Not Enough Space

Many offices are so tight and cramped that you wind up moving the copier to a corner or another area and surrounding it with other equipment and machines. This keeps the copier from releasing the warm air that it produces when making copies, which can make it overheat. As the internal temperature of the machine rises, it may even shut itself off.

Age

The features on commercial copiers change with each passing year. While you don’t need to replace yours every year, you will need to keep an eye on its age. A copier will usually only last for seven to ten years. Once it gets a little older, you’ll notice it becoming temperamental and it won’t respond as quickly as it did before. A copier repair in Las Vegas may help you update that copier with some new software to keep it from overheating or suggest that you upgrade to a newer model.

Overall Use

You shouldn’t expect your copier to perform well when each person in your office uses it a few times every hour. The more workers that use it, the more the copier has to struggle to keep up, which can lead to it overheating. Taking a short break and asking that workers use printers instead of copiers might solve this problem, but taking a break may lead to the copier acting sluggish later. When you have an overheating copier, it’s best to get some help finding the exact cause of the problem.