Cheap Printers Can Cause Problems and Run Your Business’s Bottom Line

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Common Problems with Cheap Printers

As a business owner or an office manager, you probably look for ways to save and cut costs like limiting the office supplies that workers can use and changing your vendors. While you might feel tempted to buy a cheap office printer, you may change your mind after looking at some of the problems associated with those machines.

Poor Quality

The newest printers designed for commercial use have such great quality that each page you print will come out with a professional look. You won’t get the same quality with a cheap printer. These printers often feature fewer colors of ink and mix those colors together to make other shades, which will keep the pages from printing with all the colors that you want. That ink can take longer to dry, which can result in smudges and smears. Some pages may even smear coming out of the cheap printer.

Ink Usage

In addition to buying a printer, you need to maintain that printer. You might think that a cheap printer is best because you can save on the cost of ink. While ink for these printers may cost less than the ink for professional models, cheap printers often use more ink than expensive models do. You may go through an entire ink cartridge in just one day. The cost of replacing those cartridges will cost more than paying for print services Las Vegas to do the printing for you.

Paper Jams

Each second that you spend dealing with small problems around the office is time that you take away from running your business or managing your office. Cheap printers often experience frequent paper jams as the paper sticks to the rollers. This will require that you and other workers take time away from routine tasks and assignments to fix that paper and print the documents again. Don’t assume that buying a cheap printer will save you money because these machines can cost more over time.

What to Do If a Power Outage Affects Your Office Space and Equipment

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What to Do After a Power Outage at Your Business

A storm, accident or sudden power surge could result in a loss of power at your business. An unexpected outage or surge could cause considerable damage to the electronics. If you suspect that any pieces of equipment are damaged, be sure to schedule prompt copier repair in Las Vegas.

Unplug All Electronics

If the power is still out once you arrive at your business, unplug all of the electronics. Unplugging the electronics reduces the burden on the transmission lines once the power is restored. Taking the time to unplug each item also helps to prevent additional damage that could result from an unexpected power surge when the electricity comes back.

Reset the Circuit Breakers

You might also need to reset the circuit breakers after a significant power outage. A loss of power could cause a circuit breaker to shut down certain circuits. When the power is restored by the utility company, a surge of power could also shut down one or more of the circuits on the breaker. If you are unsure of how to deal with a circuit breaker, it is a good idea to contact a licensed and certified electrician to do this for you.

Check All Equipment for Problems

Once the power is restored to your office building, check all of the equipment for problems. Be thorough and methodical, checking each device. Be sure to check the copy machine, fax machine and all computers, servers and routers. If you suspect that there are any problems with the copier or any other piece of equipment, contact the repair technicians for prompt and reliable service and repairs. Having the certified technicians make the repairs to the copier helps to ensure that the equipment’s warranty will be valid. You might need the technician’s assessment for any insurance claims, too.

How Accreditation Affects the MPS Industry

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Accreditation Latest Trend in Managed Print Services

The managed print services Las Vegas companies depend on have never been certified in an official capacity, but that’s about to change. Xerox recently launched its accreditation program, and major companies like HP and Canon have announced that they have similar certification programs in the works. Accreditation in the business world isn’t uncommon. Software providers like Microsoft and Oracle have been doing it for decades in order to ensure that their clients get a high level of service that reflects well on their products.

The Industry Will Become More Standardized

The MPS industry isn’t very standardized yet. It’s certainly moving in that direction, and this will help usher it along. Currently, standards tend to be location-dependent. Your expectations and costs are likely similar to other Las Vegas businesses but different from organizations in New York and Los Angeles. This will help companies with presences in multiple areas as well as raise standards in areas that have lagged behind, such as rural communities, where competition isn’t as high.

Technician Aptitude Will Increase

Most copier technicians are very good at what they do, but they’re only going to get better. It’s worth mentioning that companies like Xerox haven’t been without influence into the curriculums that train these people. Nevertheless, a company like Epson or Dell will now be able to ensure that technicians have skills particular to their business machines, and if a new major feature launches within a line, they can ensure that technicians are familiar with it and able to explain it to clients.

Costs Will Go Down

MPS providers will have to cover the cost of accreditation, but the cost will be relatively low on a per-technician basis annually. Furthermore, MPS is cost effective due to distributed overhead, and the distribution of this cost will mean next to nothing even for small businesses.

Competition Will Grow

Many small to midsize IT firms don’t currently offer managed print services because there hasn’t been an easy entry point into the market. Now there will be, and companies like Xerox will provide a path for IT companies to train their employees and prepare them to serve their clients in this area.

How to Determine If Your Office Needs a New Copy Machine

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When to Invest in a New Copier for the Office

The average office has just one copy machine that dozens of employees or more use every day. Routine maintenance can extend the life of one of these machines, but you need to know which signs indicate you should get rid of your old copier and invest in a new one.

If It Stops Responding

Newer copiers come with a feature that works over wireless Internet. You can click the print button on your computer and send a document to the copier. These machines act as both copiers and printers. A clear sign that you need a new machine is when it stops responding to your directions. The copier may place all documents in a queue but never print anything. It may even stop working when you press buttons on the machine itself.

If It Constantly Breaks Down

Scheduling regular copy machine service from a local company is the best way to keep your machine running for years. Even with regular maintenance though, there is a risk that the machine may break down or stop working more often than you would like. Your employees may deal with paper that gets trapped inside the rollers, ink cartridges that run out of ink faster than they should or error messages flashing on the front of the machine.

How to Save On a New Copier

When you decide that you need a new copier, you shouldn’t freak out over the cost. You can sit down with an expert to talk about what you need and find a copy machine that works with your budget. Many sellers offer payment plans that let you pay off the cost of the copier with smaller payments over the next few years. Copy machine companies can help you buy and maintain a new office copier.