Standard Issues That Adversely Affect Printers and Copiers

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Having a better idea of the problems that can affect business printers helps to prevent them in the future and understand when repair services are necessary.

Common Problems That Can Affect Office Printers

Office printers are oftentimes essential to the ongoing success of a business. Because of this, those instances where the printer isn’t working as it should can dramatically slow down productivity and become exceedingly frustrating to deal with. Understanding more about what the most common problems are with office printers can assist you in preventing these issues in the future.

Slow Printing

One of the most common problems with office printers is simply poor printing time. This is especially common with printers that use Wi-Fi. If a computer is placed far away from the main router, the printer might not pick up the signal as quickly as it should. This issue can be annoying when just one document needs to be printed. However, when numerous computers are suffering from slow printing, the delays can quickly add up.

Poor Print Quality

Another problem that office printers can be affected by is poor print quality. There are several reasons as to why this problem might exist. For instance, the HP on the inkjet printer might not be able to accommodate your printing needs. If you have a laser printer instead, the issue could be caused by incorrect settings. The toner cartridges might also not be responding as they should. No matter the reason, making use of printer maintenance on a regular basis can identify the issue before it causes too many issues with productivity.

Jamming and Ink Issues

Most modern printers will warn you when you are low on ink. However, if you want to avoid the usual delay with waiting to print anything until you’ve picked up some additional ink, consider keeping a cartridge or two on hand in case of an emergency. Jamming issues are also common. If the problem is continual, it could be due to paper misalignment, over-filling of the tray or any number of other reasons. If your office printer isn’t working correctly, managed print services in Las Vegas can save you time and money.

Toner Fraud – Train your staff to be on the look out

Toner cartridges in pink, blue, and yellowFor those clients that pay a monthly fee and are under a service contract or that purchase toner from us, please train your staff to look out for toner fraud. These companies call up and try to get information about the copier from the person that answers the phone. They mislead them into thinking they are the company that services your machines. Just recently, a handful of clients called us to see if we invoiced them for toners. We will only invoice for the monthly service contract since the toner is already included.

What your staff needs to know:

  • Only answer questions from Sunrise Office Systems regarding the copier or printer that you have.
  • Never give out the make and model number of the machine to anyone else except for Sunrise Office Systems.
  • Call Sunrise Office Systems back to make sure it was them who actually called and asked you these questions.
  • Never sign for any toners or supplies unless it is from Sunrise Office Systems.
  • Never sign for any invoices unless it is from Sunrise Office Systems.

It’s important that everyone is aware of these potential issues. If you have any questions about your invoices, toner cartridges, or you just want to learn about copy machine repair in Las Vegas, call Sunrise Office Systems today.

Ways to Make the Teaching Load Lighter

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Every teacher deals with a full workload and a classroom filled with expectant students. In order to effectively manage a classroom and educate the students, there are a few things to take into consideration.

Classroom Management, Success and You

The average teacher is stressed out due to the excessive workload. While the smiles and hugs from children may be nice at times, those sentiments aren’t enough to get the work done. A teacher must become strategic about how to manage the classroom and effectively teach the students. If the students don’t progress to the next grade, this reflects poorly on the teacher. In order to guarantee success, the main keys involve intentional prioritization and delegation.

Intentional Prioritization

When it comes to classroom management, there’s no room for procrastination. Depending on the workload, many other professions can take a few minutes to recuperate outside of their lunchtime. With teachers, lunch hours are often spent planning, organizing, making copies and doing busy work. If you decide to procrastinate on one aspect of the classroom, it will definitely come back to hurt you in another way. Create lists. Set reminds. Create a system of organization so that you don’t waste time. When you’re prepared to move from one task to the next with ease, this helps keep your stress level down.

Delegation

Instead of cleaning up the toys from the floor or tidying up the classroom library, designate various students to manage those chores. This act teaches them responsibility. If a few of the children love books and love to read, put them in charge of maintaining the school library each week. Many middle and high school students go to the elementary schools to volunteer and receive community service hours. During this time, send the volunteers to make copies for the following day. Having a personal copy machine service take care of the work for you in the form of a volunteer is incredibly helpful.

Determined Effort

It may all seem very overwhelming and it may take a while to get into a good groove. However, it is worth the effort. Be focused and determined to stay on top of a classroom. This will make a difference in the students’ lives and will allow you to thrive in your career!

Personalizing Your Next Event

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When it’s time to prepare for a large event, it’s easy to focus on the bigger picture and miss the details. The details are important and there are ways to make sure they’re highlighted.

Defining the Details of Your Event

Hosting a major gathering isn’t an easy task. Whether it’s a corporate evening gala, a baby shower or a lunch for your church congregation, there’s more to the event than sending the invitations out. Decorations, catering, entertainment and funding are more parts of the bigger picture. If you’re not careful, it’s easy to look at the bigger picture and skip the details. In order to host the best event possible, it’s important to get assistance and define the details of the event. It’s those smaller details that will make the difference.

Quality Service

Once you’ve invited someone to an event, make sure they feel welcome and well-prepared. Let them know what the attire is. If there is a specific color you’d like them to wear, let them know. Make sure to follow-up with any new information. Parking details, directions and the projected start and end time are very helpful. Many people respond favorably when they know what to expect. Once the guests arrive, let them know if they can sit anywhere. If there’s assigned seating, make sure to have a team at the door that will adequately work that process well.

Visual and Mental Details

At the tables, it’s nice to have a program and a menu so that guests know what to expect while they’re at the event. Sure, there are many people who might look at these details and think they’re not required. However, these details are considerate and your guests will appreciate them. Besides, all they require is a little extra effort. Utilize the expertise of local print services in Las Vegas. Look to an outside entity to make all of the copies. Beautiful centerpieces don’t need to be ornate to be beautiful. A little thought can make a major difference.

Building Blocks

Overall, it takes intentionality and a good eye to ensure the details are executed well. The details are a lot like building blocks. When they stand alone, they don’t have much impact. However, when you build one detail on top of another, you’ll be able to experience the true beauty within an impactful event!

Benefits of Copier Printers Over Multifunction Printers

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There are different types of document processing machines including copiers and multifunction printers. It is important to analyze the machines’ features, function, costs, and your business needs before making a purchase.

Copier vs. Multifunction Printer

Copiers have become more functionally indistinguishable in many document functions in comparison to multifunction printers. Although standalone multifunction printers are still present today, many business owners are increasingly using copiers to scan, print, and/or fax. However, there are little differences between copier machines and multifunction printers. However, there are various factors to consider when purchasing these document processing machines including cost, function, and features.

Copier Function

A standalone copier can only be used to duplicate documents. The user positions a document on the glass plate, shuts the lid, selects the copy settings, and presses the “Copy” button to produce copies of the document. Copiers function on digital technology; hence, they can be fixed to a computer network. When networked, copiers become accessible for use with other users on the network. In addition, users can scan papers, store copies electronically, and even electronically fax copied documents.

Multifunction Printer Function

A multifunction printer does an integration of copying, printing, faxing, and scanning. To print, users forward files from their computers to the printer that creates paper versions of the documents. Users may also walk up to the machine to print, copy, scan, and fax hard copies.

Copier Features

Copier-based devices are designed for huge volumes of document production or processing. Some copiers can also sort and bind copied documents. Many multifunction machines may not have these features. However, copiers are often cheaper than multifunction printers. On the other hand, copiers require little maintenance than multifunction printers

Multifunction Printer Features

Even when utilized infrequently or for considerably low output volumes, multifunction printers still function well. However, multifunction printers are slower and provide fewer pages per minute than copier machines. Although there are many affordable multifunction printers in the market, they have significant maintenance costs including cost of supplies. The maintenance cost of multifunction printers is higher than that of a copier machine.

Considerations

Both copier and multifunction printers can save companies a significant amount of money in document processing. Multifunction printers save on space because they only take smaller spaces compared to having multiple machines each performing a different function. Like any other office machine, both copiers and multifunction printers require periodic maintenance and repair. Consider hiring a professional for periodic copier repairs in Las Vegas.