Equipment and Tools You Don’t Need When Building a Home Office

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Top Equipment Your Home Office Doesn’t Need

With a work-from-home job, you can make money at the same time that you raise your kids or spend time with your loved ones. Before you start working, you might think that you need all the commercial office equipment that you would use in a full-service office. As long as you have a computer and other tools, you won’t need some of the same equipment that other offices do.

Fax Machine

While there are many businesses that still use fax machines, you can use your computer as one. You can download programs and use websites that will turn a simple email or document into a PDF form that you can send via fax and others that let you submit a file and let someone else fax it for you for a small fee. This saves you from needing a separate phone line to run a fax machine and from keeping your only phone line occupied to send a fax.

Printer

Many people assume that they need an expensive printer when working from home, but you can skip investing in printing supplies and use managed print services Las Vegas companies instead. These companies can print the work that you need once you submit those documents via email or hand over a USB drive. A managed print company can take care of maintenance on any printer or similar machine that you buy later too.

Commercial Supplies

With a home-based business, you will not need a break room, a water cooler, vending machines or a coffee maker that can make drinks for the entire office. You can get by with your own snacks and a smaller coffee maker that you store in your kitchen. Working from home lets you build a home office that includes only the equipment and machines that you need daily.

How to Identify a Leaky Copier Toner and What You Should Do About It

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How to Know If the Toner Cartridge Springs a Leak

Copy machines are some of the most dependable and heavily used pieces of equipment in an office. They make use of consumable toners that contain a black powder or multiple colors of powder that are used to do the printing. If you suspect that the toner is leaking, it is important to call for prompt copy machine service to lessen the risk of damage to the machine and remove the leaking toner.

Blobs of Black on the Paper

When a toner cartridge has sprung a leak, you might notice black ink blobs on the printed sheets of paper. In some cases, the leak will affect the entire surface of the drum. This could result in black streaks on the paper. The print quality could go down, with problems such as blurry letters or double printing. Rarely, the pages of paper could become saturated with the toner.

Copy Machine Giving an Error Code

In some cases, a copy machine that has a leaky toner will display an error code. If you have a guide for the error codes or the machine’s operation, you might be able to find out what part of the machine is having trouble. Whenever a copy machine has an error code that is not for a jamming of paper, it is important to arrange for a technician to diagnose and repair the equipment.

Copy Machine Indicating a Paper Jam

Sometimes, a paper jam error code could indicate a problem with the toner cartridge. A piece of paper could be caught around the drum in the area of the leak. This is because the leaking toner is sticky and could adhere to the paper, making the paper unable to complete the full rotation around the drum.

Cheap Printers Can Cause Problems and Run Your Business’s Bottom Line

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Common Problems with Cheap Printers

As a business owner or an office manager, you probably look for ways to save and cut costs like limiting the office supplies that workers can use and changing your vendors. While you might feel tempted to buy a cheap office printer, you may change your mind after looking at some of the problems associated with those machines.

Poor Quality

The newest printers designed for commercial use have such great quality that each page you print will come out with a professional look. You won’t get the same quality with a cheap printer. These printers often feature fewer colors of ink and mix those colors together to make other shades, which will keep the pages from printing with all the colors that you want. That ink can take longer to dry, which can result in smudges and smears. Some pages may even smear coming out of the cheap printer.

Ink Usage

In addition to buying a printer, you need to maintain that printer. You might think that a cheap printer is best because you can save on the cost of ink. While ink for these printers may cost less than the ink for professional models, cheap printers often use more ink than expensive models do. You may go through an entire ink cartridge in just one day. The cost of replacing those cartridges will cost more than paying for print services Las Vegas to do the printing for you.

Paper Jams

Each second that you spend dealing with small problems around the office is time that you take away from running your business or managing your office. Cheap printers often experience frequent paper jams as the paper sticks to the rollers. This will require that you and other workers take time away from routine tasks and assignments to fix that paper and print the documents again. Don’t assume that buying a cheap printer will save you money because these machines can cost more over time.

What to Do If a Power Outage Affects Your Office Space and Equipment

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What to Do After a Power Outage at Your Business

A storm, accident or sudden power surge could result in a loss of power at your business. An unexpected outage or surge could cause considerable damage to the electronics. If you suspect that any pieces of equipment are damaged, be sure to schedule prompt copier repair in Las Vegas.

Unplug All Electronics

If the power is still out once you arrive at your business, unplug all of the electronics. Unplugging the electronics reduces the burden on the transmission lines once the power is restored. Taking the time to unplug each item also helps to prevent additional damage that could result from an unexpected power surge when the electricity comes back.

Reset the Circuit Breakers

You might also need to reset the circuit breakers after a significant power outage. A loss of power could cause a circuit breaker to shut down certain circuits. When the power is restored by the utility company, a surge of power could also shut down one or more of the circuits on the breaker. If you are unsure of how to deal with a circuit breaker, it is a good idea to contact a licensed and certified electrician to do this for you.

Check All Equipment for Problems

Once the power is restored to your office building, check all of the equipment for problems. Be thorough and methodical, checking each device. Be sure to check the copy machine, fax machine and all computers, servers and routers. If you suspect that there are any problems with the copier or any other piece of equipment, contact the repair technicians for prompt and reliable service and repairs. Having the certified technicians make the repairs to the copier helps to ensure that the equipment’s warranty will be valid. You might need the technician’s assessment for any insurance claims, too.