When Your Copier Is Not Working, Neither Is Your Office Personnel

When your office copier breaks down, your office production levels drop. It is important to keep your copier repaired so business does not stop.

A Broken Copier Can Stop Productivity

If your business depends on its copy machine to print important documents, it is important that you keep it well maintained. Having your machine out of order for three or four hours while you are waiting for the copy machine service tech to arrive and complete the repairs could cost your company a significant amount of business. To avoid this type of situation from occurring, it is recommended that you perform preventative maintenance on your copiers so that they continue to run when you need them most.

Streaks, Spots, and Light Copy Areas

One of the most common complaints about an office copy machine is the quality of the prints. Without notice, streaks, spots, or blank areas can appear on the copies, making the documents useless. This generally occurs when the toner developer is no longer in quality condition. A copier tech can easily fix this issue. Changing the developer and checking all of the moving parts inside of the copier is a standard part of the routine maintenance that is performed on the machine.

Continual Paper Jams in the Machine

Another common cause for service is when the machine continually jams the paper. Before calling a tech, check the paper that is in the machine. Sometimes the glue used on the wrappers will get on the paper and make them jam in the machine. Fanning the paper before placing it in the machine can eliminate this issue. Also, always try to put the paper in the machine face up. If you look at the wrappers of most paper reams, there will be an arrow indicating which side of the paper should face up. This is less of an issue, but it may help. If neither of these tips solves the problem, you may need a repair tech to come and check your rollers and other moving parts to see if something is broken.

When your copier runs well, so does your office. To avoid emergency repairs, always schedule preventative maintenance on the machine to keep it working properly.

Losing Time Due to Office Repairs and Maintenance Can Be Costly

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In the business world, time definitely is money. When something in the office breaks down or needs maintenance, you could be spending a great deal of cash from lack of productivity as well as the maintenance expenses.

Ways to Reduce Lost Time in Office Maintenance

Time is one of the most wasted attribute in almost any business dynamic. From employee downtime to those arriving late, your company needs employees working their set schedules. Every minute that someone is not being productive is money coming out of your organization. However, there are ways you can reduce these losses by making a few changes in your business procedures.

Managed Services

Managed service organizations can maintain everything from computer networks to print services in Las Vegas. Usually, these third-party companies monitor your hardware and will take the time to perform routine maintenance. This has potential to greatly reduce prolonged employee downtime. This could also eliminate the need for in-house professionals depending on the size of your organization. For less than what you’d pay a full-time employee, managed service providers can keep your organization operational and cost efficient.

Backup Batteries

Backup batteries can save on downtime by providing preventative measures. If there is a brownout within your building, damage could be caused to virtually any electronic device plugged in. Computer systems will often blow a power supply when something like this occurs. Although these units are usually inexpensive and easy to replace, the downtime from employees could range in the hundreds of dollars. Of course this is also dependent on how long the device is down. Many battery backups regulate the flow of power decreasing the risk to electronics.

After Hours Repairs and Maintenance

When repairs and maintenance on devices are needed, performing these operations after hours can prevent further downtime from employees. For example, new electrical wiring may require entire rooms to be void of power. If your employees rely on computers in Las Vegas to perform their tasks, these repairs could be a waste of a work day. By scheduling repairs and maintenance after hours, you can reduce the impact on workers when construction or other intrusive services are required. Unfortunately, not all emergency repairs can be done according to a schedule. However, doing as much as possible when employees are away from their workstations can reduce lost productivity.

Fixes to Try Before the Copier Repairman Comes

Sometimes you need a professional, but there may be times when you can fix your office copier yourself. If you can solve minor issues on your own, you’ll save your company money and be a hero around the office for a day.

When to Call the Copier Man

Depending on the problem, you may need to call in a professional for copier repair in Las Vegas. Sometimes, however, copiers just need a little love, and you and your office mates may be able to resolve the problem yourself. Try these tips and tricks before calling the repairman, but do so carefully and always call a professional when in doubt.

Paper Jams

Paper jams are a common copier malady and can often be fixed with little effort. Look in the paper tray and open any compartments and doors to see if you can find and reach the jam. If you can reach it, slowly and gently pull the paper out of the machine. Use a smooth motion rather than jerking on the paper and, whenever possible, pull the paper in the same direction the machine was feeding it. If the paper rips or you can’t reach it, it’s time to call the repairman. Regular cleanings of the paper rollers in the copier helps prevent jams, so schedule regular service to minimize downtime.

Lines and Streaks

If there are unsightly spots on your copies or lines running through the page, your copier scanner may just be dirty. Dust and correction fluid both block the light from the copier’s scanner and appear black on copies. This problem is often fixed by simply cleaning the copier glass with some window cleaner. If the same black spot appears every few inches on the page, it’s probably time for a new drum, so try changing it before calling for help.

Other Issues

Poor print quality or faded print may indicate toner issues, so try changing the toner and see if the situation improves. If a good glass cleaning and change of drum and toner don’t solve your problem, it’s time to for a professional copier repair. If your copier overheats or starts flashing error codes you don’t understand, call for a repair right away so you can get the office back up and running as soon as possible. These problems aren’t likely to be fixed by you or your office mates.

Reducing Business Expenses Through Managed Print Services

Managed print services don’t just ensure that copiers work and ample paper is on hand. Used correctly, these services make printing and copying more efficient and cost-effective.

How Organizations Lower Costs with Managed Print Services

The managed print services in Las Vegas that are provided to many businesses and other organizations don’t exist solely for copier maintenance. Printing is an essential process in many organizations, and the goal of a managed service is to understand and manipulate this process in order to reduce costs and help employees be more productive.

Assessing Your Printing Infrastructure

One of the first steps a managed print service will perform is an assessment of the print infrastructure that the organization has in place. Infrastructure refers to the entire print system and can be distributed or locally contained. In some cases, this infrastructure consists of a single multifunction business machine in an office with six people, and in other cases, it involves multiple copier stations, numerous workstations and a support staff responsible for keeping it operating.

Implementing a Plan to Manage Costs

Using that assessment, the managed service can then make projections about usage and maintenance and then implement a plan to minimize expenses. Once the plan is in place, the service monitors the process, manages it and continues to optimize it through ongoing refinements. The service can even take over management on a day-to-day basis, which can eliminate the need for in-house support.

Expanding Access and Functionality

Managed services help increase productivity by adding features, eliminating redundancies and doing more with the available budget. This can include proactively preventing potential print problems and ensuring that the necessary supplies are on hand without being wasteful or knee deep in overstock. Additionally, these services can ensure that employees have remote, secure access off-site to the full range of print and copier functionality that they have in their own offices.

Three Ways Recycling Printer Cartridges Helps Save the Environment

Recycling printer cartridges is one of the leading ways offices around the world can contribute to efforts to preserve our natural resources.

Three Reasons to Recycle Printer Cartridges

Printer cartridge manufacturing consumes millions of tons of raw materials every year. Each cartridge includes plastic and other components that don’t break down in landfills, and yet hundreds of millions of them are thrown away every year. Your copy machine service provider makes it easier to recycle printer cartridges than throw them away.

It’s Easy

When you use a copy machine maintenance provider, arranging for cartridge pick up is extremely easy. Many providers will pick up cartridges as part of their routine maintenance procedures, but they won’t start until you request this service. Additionally, many will make an extra stop to pick up your stash of old cartridges if you contact them.

It’s Free

In addition to being convenient, arranging printer cartridge collection with your Las Vegas copy machine experts is often free. In can be included in the cost of your service agreement, but it may also be offered independently of other services.

It Has an Environmental Impact

It takes substantial natural resources to produce print cartridges every year. From raw materials to water and energy used in the manufacturing process, the environmental impact is measurable. Your office can contribute to efforts to make printing more sustainable by choosing to recycle used printer cartridges with their Las Vegas office machine service provider. Your recycled cartridges will be reused, saving the many resources that would go into creating a new one.

With all this in mind, it’s easy to see the advantages of recycling your old ink cartridges.