Reducing Business Expenses Through Managed Print Services

Managed print services don’t just ensure that copiers work and ample paper is on hand. Used correctly, these services make printing and copying more efficient and cost-effective.

How Organizations Lower Costs with Managed Print Services

The managed print services in Las Vegas that are provided to many businesses and other organizations don’t exist solely for copier maintenance. Printing is an essential process in many organizations, and the goal of a managed service is to understand and manipulate this process in order to reduce costs and help employees be more productive.

Assessing Your Printing Infrastructure

One of the first steps a managed print service will perform is an assessment of the print infrastructure that the organization has in place. Infrastructure refers to the entire print system and can be distributed or locally contained. In some cases, this infrastructure consists of a single multifunction business machine in an office with six people, and in other cases, it involves multiple copier stations, numerous workstations and a support staff responsible for keeping it operating.

Implementing a Plan to Manage Costs

Using that assessment, the managed service can then make projections about usage and maintenance and then implement a plan to minimize expenses. Once the plan is in place, the service monitors the process, manages it and continues to optimize it through ongoing refinements. The service can even take over management on a day-to-day basis, which can eliminate the need for in-house support.

Expanding Access and Functionality

Managed services help increase productivity by adding features, eliminating redundancies and doing more with the available budget. This can include proactively preventing potential print problems and ensuring that the necessary supplies are on hand without being wasteful or knee deep in overstock. Additionally, these services can ensure that employees have remote, secure access off-site to the full range of print and copier functionality that they have in their own offices.

Three Ways Recycling Printer Cartridges Helps Save the Environment

Recycling printer cartridges is one of the leading ways offices around the world can contribute to efforts to preserve our natural resources.

Three Reasons to Recycle Printer Cartridges

Printer cartridge manufacturing consumes millions of tons of raw materials every year. Each cartridge includes plastic and other components that don’t break down in landfills, and yet hundreds of millions of them are thrown away every year. Your copy machine service provider makes it easier to recycle printer cartridges than throw them away.

It’s Easy

When you use a copy machine maintenance provider, arranging for cartridge pick up is extremely easy. Many providers will pick up cartridges as part of their routine maintenance procedures, but they won’t start until you request this service. Additionally, many will make an extra stop to pick up your stash of old cartridges if you contact them.

It’s Free

In addition to being convenient, arranging printer cartridge collection with your Las Vegas copy machine experts is often free. In can be included in the cost of your service agreement, but it may also be offered independently of other services.

It Has an Environmental Impact

It takes substantial natural resources to produce print cartridges every year. From raw materials to water and energy used in the manufacturing process, the environmental impact is measurable. Your office can contribute to efforts to make printing more sustainable by choosing to recycle used printer cartridges with their Las Vegas office machine service provider. Your recycled cartridges will be reused, saving the many resources that would go into creating a new one.

With all this in mind, it’s easy to see the advantages of recycling your old ink cartridges.

The Future of 3D Printing

The brilliant minds of science are continually devising methods of improving on various concepts. Using 3D printers, researchers are developing the means to create housing, materials and food.

The Latest in 3D Printing Creations

Charles Hull first introduced the concept of 3D printing over 30 years ago. One of the first projects that the inventor ever created using the technology was a miniature plastic cup. Today, a wide variety of people use the devices to manufacture everything from mechanical parts to artificial limbs. Everyday consumers have the option of ordering objects from print services in Las Vegas. So what does 3D printing hold for the future? There are a number of ideas in the works.

3D Housing

Engineers and scientists from the University of Southern California constructed a massive printer capable of building a 2,500-foot square residence in 24 hours. Layers are applied using a concept known as “contour crafting,” which ensures that all of the buildings have the necessary components for electrical and HVAC wiring along with plumbing. The Chinese Zhudoa Group developed their own version of printed buildings and have 22 patents on their technology. The homes and business structures that the company creates are guaranteed to be fireproof, waterproof and corrosion proof in addition to being able to withstand the effects of a 9.0 magnitude earthquake. Interestingly enough, none of the building materials include concrete.


NASA researchers working with Stanford University scientists are working on a technique to use live cells to create non-living materials. Instead of using plastic-based mediums, the group uses a 3D printer to extrude living cells to form three-dimensional building blocks in a gel foundation. The cells would then be chemically stimulated to create usable items that might include bone, enamel or wood. The idea came from the knowledge that living cells currently create a wide selection of everyday items from cellulose and wool to rubber. Having the ability to shortcut the process would enable astronauts to manufacture many different items without have to exhaust cargo loads with bulky supplies.

Professional Documents Must Have a Professional Appearance

When you need to print documents for your clients to review and sign, you want them to appear professional. Light, smeared, or flawed copies make your business appear unprofessional.

Professional Looking Documents Are Necessary for Business Success

Even in the digital age, countless business forms must be printed each day in the business world. Marketing materials, business proposals and contracts, and financial forms are just a few of the important documents a business must produce on a regular basis. Investing into an office copier is essential to reducing operating costs and ensuring easy access to these forms. However, a copier that does not work properly will produce unprofessional documents. These poor quality documents can affect your business in a negative way. If you are facing this situation, you need to call for copier repair in Las Vegas.

Prevent Repairs by Scheduling Regular Maintenance

To keep your copier running at peak performance, you should consider regularly scheduling preventative maintenance. You can base this schedule on the amount of prints you produce each month, or just at regular intervals throughout the year. The maintenance will keep the quality levels very high and help avoid major breakdowns between maintenance.

The Many Benefits of a Copy Machine

When you have a copy machine in your office, you have a multi-purpose tool that can make your job easier and keep office expenses to a minimum. The ability to print quality copies or color prints will reduce printing costs. Many copiers are integrated into the computer system of the business, making direct printing from many stations possible. This reduces the need for more machinery and space in the office setting. Some copiers also have scanning abilities, making them a great tool to use to create digital files for storage. Overall, any professional business must have a quality copier to remain successful.

Should Your Business Go Paperless?


Going paperless is in right now, and it has many advocates. However, there are some things you should consider before you commit yourself to the cause.

Weighing the Cost of a Paperless Business

Ever since “The Office” made a hit television show out of a paper business, people have thought about paper. One of the tension plots of that show was the rapid growth of paperless businesses. If you are a small business owner, it would be wise to weigh the potential advantages and costs of a paperless business.

Protecting the Environment

According to some estimates, paper waste accounts for 25% of all landfill waste in the United States. While businesses hardly account for all that waste, going paperless still contributes to a healthier planet. It leads to reduced paper waste as well as less usage of the ink and plastics associated with printers, copiers and fax machines.

Cutting Costs

Reducing expenditures is one of the main reasons businesses go paperless in the first place. Paper is expensive, but ink cartridges, file cabinets and equipment maintenance are also costs that add up. Going paperless often prolongs the need to upgrade to a larger office. Going paperless can also streamline the bookkeeping process and make it easier to keep track of financial records. Not only does this save money, but it can ultimately lead to a more profitable, financially stable business.

Some Things to Bear in Mind

Going paperless is not without difficulties, not the least of which is security. Although it is certainly possible to secure documents online through a combination of firewalls, encryption and local servers, it is essential to familiarize yourself with how all of these protections work long before you make the leap. Another potential security risk is a system failure on individual computers or a network. There may also be unexpected events that demand printed media be made available. If you want a paperless office but still require paper services, you may consider utilizing managed print services in Las Vegas. By outsourcing your printing and paper requirements, you can enjoy the best of both worlds, cutting costs and keeping your employees focused on more productive activities while knowing that any paper needs you still have been covered.