Achieving Better Document Security with MPS

The managed print services Las Vegas businesses have access to is about expanding the printing infrastructure. A managed print service is more than just printers. It’s about every aspect of printing, and that includes enhanced document security. Ease of access is an important reason that many organizations integrate a managed print service into their IT infrastructures, but perhaps access control is the more important reason. It lets businesses achieve security and compliance at all endpoints.

Integration without Disruption

Modern approaches to managed print services are designed to be integrated with minimal disruptions. Managed print services embrace modern standards for authentication, encryption, virus protection and so forth. This industry standardization greatly simplifies the initial integration. It also makes them able to accommodate your network as it evolves.

Single Point of Contact

Managed print services allow for clearer accountability but also a single point of contact. Almost all documents these days are created digitally. Even those created off-site are transmitted on-site in a digital manner. There’s not even a need to use USB flash drives or even have a printer hold a document in memory. All documents are inevitably accessed from a single point of contact and can even be transmitted to the printer in a way that makes the document unusable for any purposes other than the permitted current one.

Protect Business Ideas and Information

Another important advantage of MPS integration is the ability to expand on user privilege. Consider a scenario in which an employee leaves a sensitive document in the memory of a community printer. In a traditional scenario, that document is no longer secure. In an IT environment, that document has an access level assigned to it and will not be displayed, printed or in any way manipulated unless the requesting user has the appropriate privileges.

Audit and Analyze

A managed print service also provides you audit and analytical services, which can be automated or performed on demand. These processes can notify you of at-risk situations or be used to gather needed information in the wake of a breach. Analytics help you tighten information security by giving you an understanding of how your users drive document output. Knowing what, when and how users are printing documents can ultimately enhance security across the board.

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Three Tips for Maintaining Copiers

Copiers are some of the most expensive pieces of office equipment. It is vital that they be treated and maintained properly so that they work more efficiently and last longer. There are several simple tips you and your employees can follow to prevent needing to buy a new copier. These tips include maintaining the copier properly, using the right paper, and using the right ink. These may seem like simple, common-sense tips. However, most office workers do not follow these tips and many copiers fail well before their expected lifespan.

Ensure Routine Maintenance is Performed for Copiers

Every copier requires a certain amount of routine maintenance. How much maintenance depends on the make and model. The recommended maintenance intervals can be found in the owner’s manual. Many people do not even read the owner’s manual, and if they do they don’t follow the recommended intervals. Even some that do attempt maintenance at the recommended intervals try to manage it themselves. This is not a good idea. You should hire professional copier repair Las Vegas people to carry out the service properly.

Use the Right Paper

Many people do not listen to the copier’s manufacturer when they say to use only the paper specified in the copier manual. The manual usually specifies a certain weight of paper. Many different brands are acceptable, but copiers work better with the right weight of paper. Paper that is not within the range of acceptable weights may clog up the copier, which will reduce the life of the parts. It may even break the parts if it is a particularly bad jam. Using the correct paper can double the copier’s life.

Use the Right Ink

Using the right ink may be even more important than using the right paper. A copier’s inkjets are perhaps the most delicate part of the mechanism. They are the most likely part to wear out or break. It is very important that you use the ink recommended by the manufacturer. There are many off-brand and recycled ink cartridges available. They may work for a while, but they will shorten the life of your copier. They may even cause it to break down. In the end, the few bucks that you say from buying off-brand ink is not worth the cost of buying a new copier.

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How to Protect Yourself from Junk Faxes

Many copy machines in office settings offer multiple functions, including scanning, copying, printing, and faxing. If your copy machine gets a lot of junk faxes every day, you may be tired of using your business resources to receive and print such items. It’s important to know that your copy machine service technician could help reset your machine and stop those faxes.

What Is Junk Fax?

The Federal Communications Commission defines a junk fax as any unsolicited advertisement that gets sent to your fax or copy machine. If you have never done business with the company sending you the faxes and your company never gave them permission to advertise to you, then it is a junk fax. You can report these abuses to the Federal Communications Commission through their website.

How Junk Faxes Get Into Your Copy Machine

Many businesses and individuals send out large fax batches to advertise their products or services. Your company’s copy and fax machine might not have been a specific target for these ads. Some businesses or individuals simply buy lists of known fax numbers and send out hundreds or thousands of faxes in a day, hoping that at least one or two companies will “bite” on their offer.

What the Technician Can Do to Help

Your copier technician can reprogram the fax part of the copier in order to not accept faxes from unknown senders. The fax and copy center can also be programmed by the technician to not allow faxes from specific area codes. It is important to note that on occasion, this might block a fax that you do want. You can also have the technician block specific numbers that are sending you junk faxes.

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3 Reasons Why Printing Matters in a Digital Landscape

As businesses adapt to technological advancements like social media and the cloud, it’s easy to forget how important printed documents can be. Instead of neglecting printing services, companies should embrace the power of paper. To make sure your company’s printers are always in tip-top shape, great print services in Las Vegas are essential. By hiring a professional to manage your printers and copiers, you’ll know that your equipment is always ready whether you need to print a brochure or copy an important document.

Give Your Reputation a Boost

Customers notice quality. Whether you’re selling a physical product or a service, your customer base will notice that you took the time to print physical business materials. This can take many forms, ranging from high-quality brochures printed on card stock to perfectly collated contracted ready to be signed on the dotted line. High-quality printed materials lend companies of all types a sense of authority. Diligently maintained printers and copiers are a great way to ensure consistent levels of quality.

Engage the Customer

Every day, customers are hit with a barrage of online ads and e-mails. Now that online advertising is the norm, mailed advertisements have become a novelty. Whereas customers have learned to ignore social media ads and delete unwanted e-mails, they might take notice of a mailed flyer, brochure, or postcard. If your company prefers ink and paper advertisement, excellent print services are a must.

Maximize Efficiency

Whether your company prefers printed media or cloud-based solutions, you’re sure to agree: Efficiency is essential. High-quality print services help to maximize business efficiency, as they keep track of things like toner supply and replacement parts. Even in the modern age, you have to invest in high-quality printed materials to run a successful business. An investment in a reliable printing service is an investment in your company’s future.

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