Making Government Agencies More Efficient with Managed Print Services

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Four Ways MPS Can Improve Government Agencies

Whether it’s lower costs for copier repairs in Las Vegas or better prices on paper and toner, there are many ways in which government agencies can be more efficient through managed print services as well as lower their fixed costs both in the short term and over the long term. This isn’t limited to just local agencies but includes state and federal groups no matter where their premises are physically located.

Lower Costs in the Immediate Environment

One challenge government faces is how it’s distributed. A state agency located in the north of Nevada is part of the same government structure as one located in the south, but they may have very different practical requirements. MPS can help agencies reduce fixed costs just as it does for private companies that benefit from having their overhead distributed across a group of companies.

Time Savings and Automated Workflows

The ability to reduce expenses through MPS isn’t just limited to paying less for paper and toner. Perhaps the greatest benefits lie in the organizational processes. Automated workflows, for instance, reduce the person-hours required for a project, and the most valuable human assets at an agency can spend the time they do have on those workflows that can’t be automated.

Improved and Prioritized End Point Security

Another challenge government agencies face is end point security. No matter how refined the security mechanisms are, they can be undermined by carelessness at a copier, for instance, or at another end point. MPS involves monitoring device health, ensuring patches and updates, and implementing control measures at a local level by employing local resources.

Streamlining Processes on a Per-Agency Basis

Another advantage of MPS is that it allows a government agency to streamline its processes in a manner best suited to it. This allows an agency to function as a business rather than being treated as another cog in the machine, which often involves compromises rather than individualization.

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