Factors to Consider When Buying a New Copier for Printing Services Las Vegas

Printing services in Las Vegas can be challenging if you do not have the right copier. Your copier needs to have the capacity to handle company volumes of printing. If you are running a small business, you should opt for a smaller model at a lower cost. However, if you want to print large volumes of documents and images, you should consider getting one with higher capacities. Whether you are buying a small copier or a heavy-duty one, here are vital tips to help you purchase.

Paper Size

Choosing the wrong paper size can be the most frustrating thing when you require urgent printouts. It explains why paper size is among the primary considerations when seeking a printer. Typically, manufacturers tailor printers to accommodate a particular size range of print papers. Copiers automatically detect the size and weight of the documents before the printing begins. If you place the wrong paper size on the tray, the copier will send an alert to indicate the issue.

There are two central paper systems, European and American styles. Many people easily confuse one system for the other, leading to challenges during the printer. It is vital to maintain the paper system that comes with the printer. Otherwise, tricking the printer into using a different system leads to problems each time you load the papers. Below are the standard sizes of paper systems:

Common papers of American printers include:

• 8.5 x 11″ US Letter Size
• 8.5 x 14″ US Legal Size
• 11 x 17″ US Tabloid Size
• 17″x11″ US Ledger Size
• 5.5 x 8.5″ US Statement Size

Common paper sizes in European printers include:

• A0 – 84.1 x 118.9cm (33.11 x 46.81″)
• A1 – 59.4 x 84.1cm (23.39 x 33.11″)
• A2 – 42.0 x 59.4cm (16.53 x 23.39″)
• A3 – 29.7 x 42.0cm (11.69 x 16.53″)
• A4 – 21.0 x 29.7cm (8.27 x 11.69″)

Number of Copies per Minute

Another critical factor when buying a printer is its print volume capacity. You need to figure out how often your office prints, copies and faxes documents to determine the right choice of printer. If you want to estimate your actual printing requirements accurately and which type of copy machines would be most appropriate for them, then take our print survey.

The speed may not be a big issue if you own a small company with few employees and little office prints. However, large enterprises with many employees and print volume require large copiers with high-capacity paper trays and faster page per minute speeds. Be keen to ascertain that your printer is not producing more copies than rated per month. This action helps to reduce the number of services required and future copy machine repairs.

Resolution

Resolution refers to how clear the image on the final copy is. A higher resolution means that the details of the original document are reproduced clearly. Most printers measure resolution by dots per inch (DPI), which measures the density of dots per square inch. For example, a printer indicated 600 x 600 dpi, which mean 600 dots horizontally and 600 dots vertically in every square inch.

If your work entails text printouts, only a printer with a low dpi will suffice. However, a high-resolution printer is crucial if your job requires printing high-quality images or photographs.

Color Printing

The color printing capability of a new copier can be significant for some people. Color printers are used by businesses that print large amounts of color-coded documents, such as invoices, receipts, and other forms of documentation. The color printing capabilities of a new copier may also matter if you have multiple employees who need to use different colored pens when they write on their personal copies of those same documents.

If you don’t want to spend a lot of money on a color copier, consider a black and white model instead. You won’t get any added benefits from having a color printer, but you’ll save yourself a few hundred dollars. It is worth noting that the brightness and shade of paper used can impact the sharpness of your printout.

Automatic Document Feeder

In our fast-moving world of today, getting information on time is helpful. Instead of spending time perusing through a load of papers to find specific data, you can do so with the click of a mouse. Scanning is an excellent way of digitizing information from documents. For many decades people have relied on flatbed scanners to achieve digitization. However, this method is inefficient and time-consuming, particularly when you have a large volume of documents.

Fortunately, advancement in technology has seen the birth of automatic document feeders (ADF). The ADF printer helps to scan documents with ease since it does not need manual flipping of papers when scanning documents. The traditional flatbed scanning method can take about 50 minutes for only a hundred pages. However, there are ADF printers that can scan up to 200 pages in a minute.

Duplex Printing

Many printers apply simple printing, which automatically prints one side of the paper. However, duplex printing allows you to print on both sides of the paper without manual flipping of the paper. This mode of printing helps to save time and reduce the number of papers used by half.

Duplex printing is effective for text printout and may be a challenging concept for high-quality images. However, you may need to use edge when considering duplex printing for photographs. If it is a must you print, consider duplex printing since it helps to reduce the number of trees cut to produce print papers.

Energy Efficiency

The rising cost of energy requires businesses to adopt environmentally friendly, energy-saving, and efficient options at the workplace. The amount of power consumption of your copier relies on its functionalities. A multifunctional printer will help to save energy since you do not need multiple devices for fax, scanning, print or copying of documents.

Selecting a copier with a standby mode allows the printer to save on energy while not in use. In addition, choose copiers service with Energy Star rating. Such printers undergo a rigorous examination to attain the high-quality mark of excellence.

Buying a new printer will enable you to save money if you rely on leasing or third-party printing services. However, other than the cost, consider the factors above to ensure you get the correct item.