The Lifespan of the Modern Business Copier

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How Long Can You Expect a Copier to Last?

A copier or multifunction printer is an essential business machine for the modern office. Businesses have a decision to make when it comes to leasing versus buying. Both paths have their advantages and disadvantages. As an owner, you’re responsible for maintenance and repairs, but the copier repairs in Las Vegas that businesses have available to them are sophisticated and affordable and can maximize life expectancy. But how long is that?

Duty Cycle

To understand printer lifespan, you need to appreciate the duty cycle, for which practically all commercial printers are rated. A duty cycle, for instance, may be 60,000 pages. Manufacturers will also post a recommended volume, which may be much less than the duty cycle. Generally, the higher the grade of the machine, the closer the duty cycle and recommended volume will be. If you want to maximize lifespan, then you want to be as close to the recommended volume as possible each month.

How Many Years?

This can vary from one brand and model to the next, and you can investigate historic performance for the specific brand and model that you are considering. As a general rule, mid-range models are expected to last five years and high-end models are expected to last 10. Be mindful that this is only viable at the recommended volume. At the duty cycle or higher, the moving parts will wear down much quicker.

Regular Maintenance

The biggest mistake small businesses make is waiting for a problem before scheduling maintenance. Regular maintenance is important to getting the most out of a printer, and experts generally recommend every six months or 300 hours of operation.

Proactive Repairs

Likewise, you generally don’t want to wait for a part to fail to replace it because that puts undue stress on other parts. Being proactive about replacing your machine can have a dramatic effect on how long it lasts.

How to Save Money Using Managed Print Services

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3 Reasons Las Vegas Managed Print Services Saves Money

When you are tasked with keeping a business afloat, you are responsible for the well-being of that company. Sometimes, you have to take a deep look and find the smaller areas where savings can be found because they can add up. Managed print services in Las Vegas offer a few opportunities to save money while also providing convenience.

Here are three reasons why managed print services save money and time.

One Flat Fee

Different providers of Las Vegas managed print services have different fee structures and service packages they offer, but the outcome is the same in the sense that you save both time and money. It is up to you to negotiate with the provider the flat monthly fee, for example, based on a forecast of your future print needs. If you are not sure if you can forecast your future needs, you can always estimate based on past use.

One Contract

In addition to a flat monthly fee, signing up for Las Vegas managed print services means you will be given one contract that covers all of your printing related needs. From printers to fax machines as well as the paper, printing accessories and parts, as long as you declare them on the contract, they will be covered.

Your service provide will keep track of the health of the machines, toner refills and paper re-stocks. When the machines require maintenance, they will be maintained, and when a machine needs to be replaced, you will be advised.

One Provider

Outsourcing some responsibilities and tasks makes sense for small businesses as well as large enterprises. When you sign up for Las Vegas management print services, you are outsourcing the responsibilities of your printing needs to one provider. This opens up in-house time and resources and allows you to re-focus on something that provides more value to the company.

The Financial Implications of Copy Machine Repair

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Why You Should Spend Money On Copy Machine Repair

A copier can be an important part of helping your business run smoothly. For instance, you may need to keep multiple physical copies of an employment document or multiple copies of a vendor contract on file. You may also prefer to give employees paper copies of a presentation as opposed to sending it via email. If your copier breaks, making necessary repairs can have financial benefits for your business.

The Repair Bill Could Be a Tax Write-Off

Generally speaking, the cost of the repair work is often considered to be a business expense. Therefore, paying a professional to perform copy machine repair Las Vegas services could result in a lower tax bill. If you have already depreciated the machine for tax purposes, the government could try to recapture a portion of that depreciation if you try to donate or sell it instead of fixing it.

Your Employees Will Get More Done

When employees have access to the tools that they need to get their work done in a timely manner, they tend to be more productive. When employee productivity is high, it is easier for a business to increase revenue and profit margins. By fixing a key tool that workers use each day, they won’t feel frustrated or stressed on the job. Stress can lead to burnout, which can lead to errors or a general malaise that could spread through the entire organization.

You Don’t Have to Buy a New Copy Machine

Generally speaking, repairing a copier is less expensive than buying a new one. Therefore, the company has a chance to save money that can be used to give employees a raise or on marketing efforts to draw in new customers. Service contracts may be available to ensure that issues are caught before they have a chance to spiral into expensive repair projects.

Your Business Still Needs a Printer

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Why Your Business Still Needs a Printer

It seems that almost everything in the world has gone digital. From email to cloud sharing, documents and work materials now exist solely as files floating around the Wi-Fi. But we haven’t yet reached the point where business can shift to a completely digital world. Printers are still a staple of small businesses because they offer a ton of great benefits.

The Power of Making Your Own Marketing Materials

One reason your small business still needs a printer is that it can help you save money on marketing materials. With the right printer, you can create your own marketing materials. If you often run specials or offer discounts, you can print out your own mailing flyers or coupons. You can even design and print banners and posters. Real world marketing materials can help you bring in customers that you can’t reach in the digital world.

Hard Copies Can Save the Day

Another reason to invest in a printer is that having hard copies of documents can save the day. Cloud computing and services aren’t as reliable as you might want them to be. And that means when a network goes down, you lose access to documents you may need. Of course, you don’t have to print out every document that your business creates. But for really important documents, including those with original signatures or contracts, having a hard copy backup can be of the utmost importance.

A Multipurpose Machine Is a Cost-Saver

The right printer can actually save you a lot of money, which is especially important for a small business. A multipurpose machine is able to serve many different functions, including copying, faxing, emailing, and scanning. That means you can directly scan a document into your printer and email it right from the machine itself. Just imagine how much time and frustration that can save you! When you’re in need of printer services in Las Vegas, we can help you decide on the right printer for your business needs and then help you keep that printer up and running.

How to Properly Store and Use Paper for Your Copy Machine

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Storing Paper Properly Will Prevent Repairs Later

The last thing we oftentimes think about whenever we end up using paper is how we store it. Unfortunately, many paper jams are caused by this one trick that people seem to neglect often. Let’s take a look at how to properly store paper and utilize it properly.

Storing at the Right Temperature

Humidity plays a massive part in your copy machine ends up printing. Paper can end up absorbing moisture and will expand larger than its normal size due to humidity. This is why it is important to store your printer paper in a generally cool and dry environment before you load them into your copier. Exposure to too much humidity can cause them to warp and may lead to paper jams in your copy machine.

Low Humidity Can Also Affect Paper Too

Unfortunately, there are problems that can be caused by low humidity as well. The quality of the paper can become warped and warp if it is placed in the warm process of a copy machine. The edges can end up becoming tighter and result in misregistering in your copy machine. You can also expect your paper to wrinkle and potentially produce static electricity that can build up and affect your copy machine. You want to store your office paper in a climate controlled facility to prevent these two conditions from occurring. You will need to experiment with the right temperature depending on your climate. Fortunately, finding the right temperature can save you a headache in the future.

Not All Paper Is Created Equal

The quality of the paper that you purchase is an incredibly important aspect that people should consider. A poor quality paper will end up becoming warped in the conditions that we have mentioned before. Higher quality paper is not as affected by humidity and other weather-like conditions. Unfortunately, using cheap paper could end up causing you to seek copier repairs in Las Vegas. Utilize this guide to help you find the right kind of paper that you should use for your machine.