Envelope Types Every Office Should Have

Envelopes may be stationery that is taken for granted in an office, but using the correct one for communication is a sign of professionalism. There is no point in purchasing a wide variety of envelope types and then only using one kind while the others gather dust and become unusable. When you choose an envelope for any job, you should consider the purpose of the communication and pick the best size and shape.

A Well-Run Office Requires Several Envelope Types

Whether you work in the office of a small business or large corporation, you do your best to keep the equipment running properly. This includes getting a regular copy machine repair in Las Vegas as well as stocking a complete stationery supply. Clean and professional-looking envelopes not only contain the communication, but they also send the message that the contents are important. In many cases, communication that comes in the wrong size of envelope or a dirty one just gets dismissed as unimportant.

Types of Business Envelopes

Here is a list of the most common envelopes needed in an office.

The general banker’s envelope is a clean, white rectangle that holds an A4 document when it is folded into thirds.

A window envelope is useful for invoices. The name and address are already on the invoice, so it just needs to be folded, so it shows through the window.

CDs are commonly sent through the mail or couriers and require their own type of envelope. The disc fits tightly inside, and it is made of thick plastic or paper to protect the disc.

Square envelopes are the most common for sending invitations and cards. Your business may send seasonal greeting cards to clients or customers, and it looks more professional when it is in a matching envelope.

Catalog envelopes are large and have extra padding inside to protect sensitive documents.

Your business may send letters by post overseas. Airmail envelopes are the best choice because the red-and-blue design makes them stand out. 

The next time you order envelopes for your office, it will help if you consider your main uses first and only choose the type you will use.

Choosing Between Gum or Self-Seal Envelopes

You may notice that there are generally two types of envelopes you can choose from: gum or self-seal envelopes. While they both come in similar sizes and are simple to use, there are some major differences between them that you should consider. This will cover what each envelope is before directly comparing them against each other.

Self-Seal Envelopes

Self-seal envelopes, also known as peel-and-stick envelopes, are the newer of the two. These envelopes are much more convenient because you only have to remove the thin label covering the adhesive. Just remove the label and then push the envelope closed. This forms a strong bond that will hold the envelope together until it reaches the recipient. These tend to be quite popular for custom envelopes. You should also be able to use these with your printer, but if you’re unsure, then you can always ask when getting printer services in Las Vegas.

Envelope Gum

Also known as traditional envelopes, these are the most common types of envelopes. These are the envelopes that you have to lick to activate the adhesive. Simply lick the entire adhesive strip and then push it down to form the bond. While this can be inconvenient since few people enjoy licking envelopes, they do have some advantages.

The Best Envelope

Each envelope has its own advantages. Self-seal ones are much more convenient when preparing envelopes by hand. There’s nothing easier than just removing the strip and sealing the envelope. These are the more expensive of the two, but their price has come down and they are quite affordable for most businesses.

While few people like licking envelopes, gum envelopes also have their advantages. These are the least expensive of the two, which is good if you’re watching your budget. They also tend to run better through bulk mailing machines. While this depends on the machine, most have a harder time with the strip on peel-and-stick envelopes.

Tips for Consistent Address Stickers and Labels

Printing address stickers should be easy, but sometimes it presents problems like not working with the label sheet or being inconsistent. This will give you several best practice tips to ensure your labels come out great each and every time. These tips are easy to use and only require small changes for a big effect.

Use the Same Address Sticker Sheets

One of the best things you can do is use the same sticker sheets for all your address stickers. For example, there might be two different sheets for envelope labels with the same number of stickers. One brand’s page might have a slightly different layout that will make your labels print incorrectly.

Stick with the same printed labels whenever possible to ensure you don’t have to adjust the computer template when making labels. Not only that, but sometimes using various types of templates might mess with the printer and require more copier repairs in Las Vegas.

Consistent Theme and Font

If different people are tasked with printing the labels and they have free reign over the creation, then each person might use slightly different themes or fonts. This can create inconsistent printing. It might even interfere with your brand’s image if it’s associated with certain fonts.

It’s best if you pick a specific theme and font to be used with your labels. This will ensure that they all look the same. While you might sometimes want to change the theme for holidays or special occasions, it’s best to use a standard one throughout the year.

Using Logos

Many top brands are instantly recognizable because of their logo. You might want to add your logo to the side of the label to help customers better recognize your business. This also makes it seem more professional than receiving a letter with a text-only label. It shows more commitment to your brand and makes the label look significantly better.