The managed print services Las Vegas businesses have available to them emphasize minimizing total cost of ownership. This is true whether you lease or purchase your multifunction printer, but if you buy rather than rent, there is an additional layer of concern. When leasing, you know precisely how much a piece of equipment will cost in the end, but when purchasing, it depends on how long that hardware lasts.
Stress Testing and Duty Cycles
In order to provide you an estimate of performance and longevity, manufacturers perform stress testing. Such testing lets them come up with a duty cycle, which is the number of pages your machine can handle over a specific period without paper jams and other issues and while avoiding undue wear and tear. You should choose your printer based on the volume per month you require and what it can handle.
Lifespan: The Duty-Life Cycle Relationship
Duty cycle is also presented as the total pages one can expect prior to the final failure, the point at which it is better to replace the machine than correct it. Such estimates assume that you are scheduling regular maintenance per manufacturer recommendations. If you have a managed print service, it will likely be overseeing it. If you opt for a printer rated for 1 million pages, your life cycle will differ if you print 100,000 pages a month as opposed to 10,000.
Maintenance and Repairs
Modern copiers and other business machines can and often do outperform their life cycle ratings. This is thanks in large part to embracing managed print services. An MPS provider not only ensures that regular maintenance is performed per manufacturer specifications. Your provider can perform proactive repairs. Particularly with parts that will eventually fail, timing replacement in advance of that failure rather than being reactive not only saves money in the short-term but extends the life of the machine.
What You Need to Know About Selecting Printer Toner
Are you on the search for toner in Las Vegas for your printer? This may seem like a fairly easy task, but there are some factors you’ll want to consider when choosing toner that’s just right for your printer. Here’s what you need to know about printer toner selection.
The First Step in Choosing the Right Toner – Know Your Toner Cartridge Model
Get started by choosing toner cartridge models that are comparable to the model that’s required for your printer. If you’re not fully sure of what toner model to choose, another way to find this info if you don’t have your printer’s manual handy is to look up your printer model to see what cartridge models are recommended for it
Choose a Toner Color Based on Your Printer Model and Printing Needs
Choosing the right toner also involves knowing what color cartridge you prefer. This determination largely depends on whether you have a color or monochrome printer and whether or not you routinely need to print in black and white or color. Even if you do own a color printer, opting for black toner can cut down on your costs if you don’t normally print in color. If you have a monochrome printer, however, the decision has already been made for you.
Consider Page Yield and Other Factors
With printer toner choices, there are a few other factors to consider. For instance, how many pages will you be printing? If your printer is only standard yield compatible, that’s the type of cartridge you’ll need to get. But you can go with a higher page yield toner if you have a model with high-yield or extra high-yield cartridge options. Also, you’ll have a choice of single or combo packs with cartridges. Generally, you’ll save money with the combo option. And if you are having trouble with your toner quality or similar issues, arranging for printer services in Las Vegas can spare you some unnecessary headaches. You can also get some personalized advice about toner selection.
Printer ink and toner make the world go ’round. Without something to print with, a business would grind to a halt in no time at all. That’s why staying on top of replacements is always a good idea. Sometimes it can be hard to tell when to swap, especially with those unreliable alerts that pop up on your computer screen. To overcome this issue, let’s look at three tips for knowing when to change your toner.
1. Printout Appearance
The best indication that it’s time to swap your toner cartridge is the appearance of printouts. If your pages are starting to look a bit faded, that’s a good sign you’re running out of toner. Depending on what you’re printing, you might be able to prolong a replacement for a few pages more even when things start to look faded by tapping or rocking the cartridge after taking it out of the printer.
2. Page Count
A good estimate for how often you’ll need to change your cartridge is the yield printed on the side of the box. Many of the standard toner cartridges sold in stores have around a 3,000-page yield, making this a good estimate for how long you’ll be able to use your printer without a replacement. In terms of time, this will vary wildly by your printer use, home printers potentially lasting a year or more on a single cartridge with businesses going through them in the span of months.
3. Professional Options
While a bit unconventional, trusting your printing needs to a managed print services in Las Vegas can take most of the worry out of running out of toner; mostly because it’s no longer your problem. Printing services from a professional have a ton of upsides, no longer needing to worry about your toner levels being just one of them. Consulting with these kinds of people can also be helpful even if you don’t contract them as they can give you pointers on making the most of a cartridge.
If your copier is giving you too-light or too-dark copies, it may have one or two of several problems. You may need copier repairs in Las Vegas so that each part of your copiers can be checked, and the problem is determined.
Causes of Unclear Copies
It may seem humorous to someone watching, but the frustration of dealing with a wayward copy machine is real. When copies are too light or too dark, the most common reason is an imbalance of the density controls. A user may have unknowingly changed the setting. Other reasons include a malfunctioning drum or bad toner. Drums can wear out and need to be replaced. The best copies are usually produced by the toner recommended by the copier manufacturer.
Some Copier Features to Check When Copies Are Unacceptable
Check the default settings. Someone may have modified the default settings for a specific job and forgotten to reset it to the default position.
Scanning settings may have also been changed for a specific job. You may get better copies if you load the original document on the document glass rather than through an automatic document feeder. Make sure the paper has no staples or paper clips, folds, tears or wrinkles.
Adjust the toner density. If the copies are too light, the toner density may be set to give lighter copies to conserve toner. A negative adjustment creates darker copies and a positive adjustment creates lighter copies. This feature is often used to compensate for different paper thicknesses and types.
Check the gray-balance setting. This adjusts the toner density. The same positive and negative adjustment applies as for toner adjustment.
Use the Right Toner
It is always better to use the toner that is provided by the copier’s manufacturer. If the toner is not up to code, it may be calibrated to produce light copies. Even if you use the correct toner, if it is old, it could go bad and produce poor copies.
Paper jams and lack of toner may be common problems with copy machines in any office, but there are a few uncommon signs that mean you should seek copy machine repair in Las Vegas for a professional touch or new parts.
Before You Dive Into the Inner Workings of Your Copy Machine, Consider This
The age of your copy machine makes a big difference in how it is repaired. There are many older analog machines that still work fine if they are repaired by someone who has the knowledge of outdated machines. This includes finding outdated parts. Similarly, as with any technology, copy machines are updated every year, so if you have a new one, it’s important to find a technician who has been trained in the new technology.
Overheating occurs when the bulbs, gears, drawers and fans are used without break for too long. This will not only ruin your machine; it could cause a fire in your office. Make sure all of your employees understand there needs to be a cooling-off stage for large jobs. The LED panel will give warning messages when the machine starts to overheat.
The LED screen will also display codes for problems. Some codes are easy to understand, such as Paper Jam or Low Ink, but more complex malfunctions may be signaled by strings of numbers and letters that mean nothing to the average user but are easy to read by a professional Las Vegas copier repair professional. So, pay attention to the codes and don’t ignore them just because you don’t understand them.
When Professional Help Is Needed
All the above problems may require professional repair, but spots on your documents that resemble a dot-to-dot puzzle are a sure indication that your machine needs more attention than it is getting. It could be debris on the copy mirror, but if it persists, your machine needs professional help.
Any problems with your copy machine should not be ignored. Even if they seem minor, they can gradually damage other parts of the machine.