Printing might seem like a small expense, but it adds up. Printers, copiers, ink, paper, and maintenance can quietly eat a big chunk of the budget for schools and offices. The bigger question is: should you handle it all yourself, or trust outside experts?

That’s where the comparison between third-party MPS vs. in-house printing comes in. While many organizations still try to manage printing with internal staff and equipment, others are switching to third-party managed print services for simplicity, savings, and less stress.

Examine how each option affects your bottom line. You’ll discover how third-party MPS providers work, what distinguishes them from in-house setups, and why more businesses are rethinking their approach.

Let’s compare.

What’s the Real Cost of In-House Printing?

When you manage printing on your own, you’re responsible for everything. That includes buying or leasing equipment, ordering supplies, training staff, and fixing problems. These hidden costs add up fast.

You also need someone on your team who understands printers. If your IT person is always fixing jams or replacing toner, they’re not doing their real job. Over time, this creates bottlenecks, slows your workflow, and leads to frustration.

Sunrise Office Systems helps businesses move away from this model. Options like sales, leasing, and on-site services remove the burden of printer management so your team can stay focused.

Third-party printing companies give you a complete support system compared to in-house setups. There’s no need to guess what’s wrong or shop for new machines. It’s all handled for you—often with fixed monthly costs, which makes budgeting simpler.

Comparing Third-Party MPS and In-House Printing: What You Need to Know

1. Which One Saves More Money?

Printing costs can sneak up on you. When you handle everything in-house, you must buy printers, pay for toner, paper, and fix broken machines. These costs change constantly, and it’s hard to plan.

Third-party managed print services give you one monthly cost. That makes it easier to manage your budget. You don’t have to worry about surprise repairs or extra supplies.

Sunrise Office Systems offers sales and leasing. Leasing allows you to choose the right machines for your team without spending a lot at once. It also includes service and support, so you don’t pay extra later.

If you want to save money and plan your costs better, third-party MPS providers are a smart choice.

2. Which Option Is Easier Day-to-Day?

In-house printing sounds easy—but it’s not. Someone on your team has to watch the printers. That means fixing paper jams, checking ink, and calling repair companies when things break. It takes time away from their real job.

With third-party MPS providers, you don’t have to think about any of that. They take care of everything for you. You just hit “print” and get your pages.

Sunrise Office Systems offers on-site services. If something goes wrong, their team comes to you. They fix problems fast, so your team stays focused.

You’ll spend less time fixing machines and more time getting work done.

3. What Happens When You Grow?

When your school or business grows, your printing needs change. You might hire more staff or open new classrooms. If you manage printing in-house, you’ll need to buy more printers and figure it out yourself.

MPS third-party vendors make growth simple. They give you what you need, when you need it. You don’t have to buy anything. You just adjust your plan.

Sunrise Office Systems helps you grow smoothly. With leasing options, you can add or upgrade printers anytime. That means your printing setup always fits your size, big or small.

4. Who Helps When Things Go Wrong?

Printing problems can be confusing. Most teams don’t know how to fix tricky issues, and in-house staff may not have the time or training to figure it out.

That’s why managed print services companies are helpful. They know printers inside and out. They help you print smarter and waste less paper.

Sunrise Office Systems offers excellent client care. You get support from real people who understand your setup. They don’t just fix problems—they help you avoid them.

This kind of help can save your team hours every week.

Why More Offices and Schools Are Choosing Third-Party MPS

1. It Works Better Over Time

Printers break. Ink runs out. Paper jams happen. These problems seem small, but they waste time. Over time, minor issues become big ones.

With third-party managed print services, you don’t have to worry. Your provider watches your printers. They fix problems early. They keep everything working right.

Sunrise Office Systems offers long-term support. Their client care team checks your machines and stops issues before they slow you down, which means fewer headaches for your staff.

This saves time and money. It also helps your team work better every day.

2. It’s Better for the Environment

Most offices waste a lot of paper. They print things they don’t need or use old printers that waste energy.

Third-party MPS providers help you print smarter. They track what you print. They suggest ways to save paper and power. This helps the planet—and your wallet.

Sunrise Office Systems helps reduce waste. Their team examines how you print and finds simple ways to cut back. They also recommend better machines and smarter habits.

It’s good for the environment. It’s also suitable for your budget.

3. It Grows With You

Your school or business may be small now, but that could change. You might open a new office or hire more staff. If you manage your own printing, this can create stress.

With MPS third-party vendors, growing is easy. You don’t need to buy more equipment. You just updated your plan. You get more machines or better ones without significant costs.

Sunrise Office Systems offers flexible sales and leasing. That means your print setup grows when you do, and you never pay for more than you need.

You stay flexible and ready, no matter what comes next.

4. It’s Simple and Supportive

Picking printers, ordering supplies, and fixing machines can feel overwhelming. Most people don’t know where to start.

That’s where third-party printing companies shine. They make everything simple. You get help from real people who know what you need.

Sunrise Office Systems takes time to learn about your work. They suggest machines that fit your goals. They don’t just sell—you get a real partner.

From setup to support, they’re with you every step. Their on-site service means you’re never alone when something goes wrong.

You’ll never have to figure it out by yourself.

Conclusion: 

When you compare third-party MPS to in-house printing, one thing is clear: Third-party MPS providers make printing easier, cheaper, and more reliable.

You don’t waste money on repairs. You don’t lose time fixing paper jams. You just print and focus on your work.

Sunrise Office Systems offers managed print services for real schools and offices. They understand your needs. They give simple solutions that grow with you.

If you’re ready to stop stressing over printers, contact Sunrise today. Learn about their sales and leasing, or get help with on-site support.