3 Tips for Basic Preventative Maintenance for Your Office Copier

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Learn basic tips for preventing damage to copier machines in the office. Call a professional service provider to repair the copy machine only when necessary.

3 Preventative Maintenance Tips for Your Office Copier

If you run a business that requires a copy machine, it’s essential that it is correctly maintained. Preventative maintenance can help you take care of small issues with your photocopier before they turn into larger problems, allowing you to limit the amount you need to spend on repairs. This allows you to limit your calls for copier repair in Las Vegas.

Keep Your Copier Glass Clean

Keep the glass of your photocopier clean. Use a nonstatic cloth that won’t scratch the glass and a cleaner that’s designed to be used with your machine. You can use regular glass cleaner, but avoid using all-purpose cleaners or cleaners with harsh abrasives, as they may cloud the glass. Avoid using cloths that could scratch the glass, as well.

Clean the Rollers Regularly

Keep the rollers of your machine clean, as well. Otherwise you may end up with black streaks on your papers. For clean, crisp copies, it’s important that the rollers of your machine stay clean. Avoid putting random cleaning chemicals on the rollers, and instead use a cleaner that is designed for your machine.

Clean the Interior of Your Machine

Clean the interior workings of your machine. The paper carrier, roller area, and any interior parts of the machine that you can see with the naked eye can all be cleaned with compressed air and a non-static cloth. Simply spray the air into the machine and then brush away any dust or dirt that fly out.

How to Use Paper in a Paperless Society

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Even though going paperless is an eco-friendly option, it can be pretty difficult. Consider these few suggestions of how to still use paper in a paperless world.

Using Paper in a Paperless World

Letting go of your beloved paper trail may be very hard when you see all the other companies going paperless. Sure, it’s better for the environment. However, it’s nice to be able to have hard copies of certain documents. It’s also nice to pull out a pen and write on a regular sheet of paper. There are ways to get the best of both worlds in this type of situation. Consider implementing the following practices in your workplace for ideal results.

Outsource

When you lease a copier, it’s usually hundreds (or thousands) of dollars in maintenance and production fees each month. The money spent here can easily go to a few other areas in the company and make a bigger difference. Besides, when you have a copier in-house, people are more likely to print whatever and whenever they want. This leads to wasted paper and lost money. In order to avoid this, it’s best to utilize managed print services Las Vegas. You can send specific documents that need printing. You can easily work out a deal, build a strong business relationship and maintain a one-stop shop for all of your printing needs.

Recycle

Make this a policy in the office place. When anyone is finished using a sheet of paper, do not throw it in the trash. The best practice to maintain is to place it in the recycling bin. Every cubicle needs a recycling bin. Having the visual will remind people to become more eco-friendly and recycle when using paper in the office. Additionally, too many people waste tons of paper. It’s time to cut down on that.

Happy Medium

As the happy medium to the paper vs. paperless issue, you’ll quickly learn that you can have your cake and eat it too. It’s also important to remember to shred hard copies of confidential information. Truthfully, there are companies that outsource that step too. Since you have an opportunity to outsource the printing process and recycle within the office, you’ll definitely be able to see an improvement in available resources and a decrease in the amount of paper wasted.

How Copiers Are Important for Your Business

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Understanding how a copier can benefit your business will go a long ways toward making your purchase decision an easy one.

The Importance of Copiers to Your Business Goals

For any business, there are two ways to make copies, from an in-house copier or by traveling to a local copy center. While the latter may sometimes be necessary for startups and smaller businesses in general, having a copier in your office will keep costs down and can provide you with a myriad of notable benefits.

Increased Speed

For most businesses, whether large or small, the need for a copier machine oftentimes rests in sending duplicate paperwork to prospective and current clients as well as crafting and making duplicates of marketing materials that you might want to use in your next marketing campaign. For any of these tasks, speed is essential to its overall success. Depending on the speed of clerks at the local copy center can be a risky move and may lead to delays that only serve to frustrate your clients and cause a situation where you lose valuable business. Making copies in-house is a much quicker solution.

Lower Costs

A copy center is basically the middle man between your business and the company that leases the copier. By directly leasing a copier for your business from one of these companies, you’re able to forego the usage of a middleman and can save money on each copy. Copy centers are known to markup the overall costs of each copy you make in order to pay for leasing the copier machine in the first place.

Better Efficiency

Along with an increase in speed, your business is also provided with better efficiency when using an in-house copier. By placing your copier in a centralized location within your business, each department can make use of it at the same time. With a copy center, individual departments typically send copy requests off to the center separately. This saves each department time that could otherwise be spent focusing on the actual job tasks and duties that need to be performed. If your copy machine ever breaks down, all you need to do is call a copy machine service to fix any issues you have.

How Businesses Can Benefit from Owning a Printer

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Understanding the many benefits derived from owning a printer for your office will allow you to make an informed purchase decision.

How Your Business Benefits from Having a Printer

No matter how large or small your business is, it can benefit greatly from having an in-office industrial printer. These printers will provide you with the means of easily printing letters, meeting notes, cover sheets, and all kinds of paperwork. You can also print any advertisements you’re thinking of using for an ad campaign. This can be essential to the continued success of any business.

Cost Benefits

The installation of an industrial printer in your office offers a wide array of financial benefits. For one, you won’t have to outsource your printing needs to another company, which would cost a sizable amount of money. This also saves you from the necessity of waiting for your shipments to arrive. Most printing companies also require a minimum amount of printouts. By using an in-house printer for the job, you can bypass this requirement and possibly save your business some money.

Better Workflow

These types of printers also allow a better and more efficient workflow, which can make all the difference in the world with a businesses’ yearly profits. These printers generally have very little setup time and can complete tasks in a relatively short period of time. Maintenance requirements are also low with modern printers, so you won’t need to spend extra to keep the machine in tip-top shape. For some modern printers, smartphone apps are available that allow you to remotely monitor the progress of a printing project.

High-Quality Large Volume Printing Capabilities

One of the most advantageous aspects of using an in-house printer for your printing needs is that it allows for large volume printing where you can be assured of its high quality. When outsourcing the work to a printing company, you can’t be confident that they are using a premium printer. This increases the chances of receiving prints that are very low in quality. You also have complete control over any mid-production adjustments that need to be made. If your printer ever breaks down, all you need to do is request print services in Las Vegas.

What to Do When Your Copy Machine Malfunctions

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Most offices rely on copy machines as one of the tools that keep their business running smoothly. If your copy machine breaks, follow these tips to get it back to working condition.

How to Deal with a Malfunctioning Copier

When your copier stops working, it can feel like the whole office has come to a screeching halt. Most offices rely on the copier for a myriad of business tasks. If your office’s copy machine has stopped working, don’t panic. Instead, follow these tips on how to deal with a malfunctioning copier.

Look for the Easy Fixes

A lot of copier issues have relatively easy fixes. For example, if the digital screen on your copier shows no signs of any issues but the machine is refusing to print, check for a paper jam. This can often be the culprit of issues with copy machines. If there’s no paper stuck in the machine but the digital screen is malfunctioning, try unplugging the machine and then plug it back in again.

Call the Professionals

If you’ve checked for a paper jam, rebooted the machine and the copier still isn’t working, then it might be time to call in the professionals. A technician specializing in copier repair in Las Vegas can usually diagnose and fix the problem. Most technicians can have your machine in working order in a relatively short period of time.

Don’t Rush to Replace a Broken Copier

Just because a copier isn’t working doesn’t mean that it can’t be fixed. While many offices prematurely replace broken copiers, most problems can usually be fixed by professionals. Thoroughly inspect the machine and call in a technician before you rush to run out and purchase a new device. You wouldn’t want to waste money when the problem turned out to be something that could be fixed simply and affordably.