The options when it comes to copy machine repair Las Vegas businesses have available to them are no longer limited to on-site service. Smart technologies are often associated with home lighting and voice assistants but extend to our business machines. They can connect to the cloud, allow remote access, provide feedback and much more. Let us consider how remote maintenance and repairs are possible already as well as what will be possible in the near future.
Among the most powerful aspects of modern systems is their ability to monitor themselves and then push notifications when something is outside expected parameters. Being able to push the data means that constant remote monitoring is not required. The system can detect and alert in real-time, and in cases where this is a calibration issue, recalibration can occur in a remote and even automated manner.
While redundancies do not eliminate the need for an on-site repair visit, they do avoid downtime in the moment and allow the repair to be scheduled at the most convenient and efficient time. A redundant memory module is a prevalent example, but state-of-the-art machines even have mechanical redundancies. Often, such redundancies can come online automatically, and then, a manned or automated remote process can ensure everything is working within expected parameters.
Remote and Automated Maintenance
Automated maintenance is already a reality, and while it does not eliminate the need for traditional maintenance, it does extend the time period between tune-ups. Likewise, remote maintenance is becoming more of a reality. Cameras can provide technicians visual information, and business machines will feature robotics that can be controlled off-site in order to make physical adjustments.
The latest copier technologies are able to evaluate wear and tear and estimate failure for parts that will inevitably fail. Such systems can even order the part without manual interaction and coordinate the service with the arrival of the shipment. All of these options not only ensure greater uptime but reduce costs associated with maintaining these machines.
Are Managed Print Services Worth It for Small Businesses?
Printing and copying are tasks that most businesses must do—even the smallest ones. There are many printer services in Las Vegas available to these organizations. Such services are often managed, which means that the provider takes an active role in projecting usage, distributing overhead, calculating costs, lowering expenses and so forth. Services like these are not just for large companies, and many small businesses are benefiting from them as well.
Managed Print Services: The Assessment
MPS often begins with a comprehensive assessment. As a small business owner, you will get an insightful look at your equipment, software, volume and expenses. Many SBOs mistakenly think that their volume is too low to benefit. This is rarely the case because MPS providers that specialize in small businesses are able to combine the buying power of clientele in order to benefit them all.
Selecting and Maintaining the Equipment
Small businesses also benefit because the provider can choose the hardware and software, configure it, maintain it and perform as-needed repairs. If you opt to lease, the equipment is included with the service, which means you will know your monthly financial obligation, and there will never be surprises.
MPS alleviates many mundane tasks associated with maintaining an office. Your provider can deliver toner, paper and other supplies automatically. In fact, since your provider monitors and projects usage, you will receive these supplies as they are needed, which is quite efficient.
Remote Print Management
Another substantial advantage of MPS is the setup and maintenance of remote print capabilities. You can have access not just to your printer but your entire document management system from your smartphone, laptop or other mobile device. You will have such access even when off-site, and remote print can also be set up to allow your provider to perform some maintenance and provide some tech support without having to be there in person.
According to recent industry research, the leading cause of copier repairs in Las Vegas are paper jams. Paper jams occur for a wide range of reasons, including poor maintenance, roller malfunction, incorrect loading, incorrect sizing, low-grade paper and so forth. But many paper jams are self-inflicted wounds that could have easily been avoided if the paper had been stored properly rather than just stacked in a supply closet somewhere.
Printer Paper Packaging
The packaging high-grade paper is sold in is important to its long-term health. The wrapper or box protects it from folds, wrinkles and other damage. It also protects its other physical characteristics, such as its weight and specific moisture content, which is crucial and often overlooked. Ideally, paper should be opened and used fully. In the event that is not practical, take care to reseal the packaging.
Establish an Appropriate Environment
No matter how good the packaging it is, it will be less effective and eventually undermined in a suboptimal storage environment. Specifications vary between brands and papers, so be sure to check the recommendations for your particular paper. A rule of thumb is that the temperature should be between 68 and 75 degrees Fahrenheit and relative humidity should be 45 to 55 percent.
Generally, paper has a shelf life of about three years, but most businesses should avoid such large stock. Instead, try to balance your ordering with your consumption so that paper never sits more than three months. This is something MPS providers are very good at helping you achieve.
Stacking the Paper
Your storage area should not have windows, HVAC vents and frequently used doors since these can all affect the paper. Stack paper on a shelf or similar surface. Ensure that the surface is as level as possible. Be mindful that paper weight, thickness and rigidity are all important characteristics, so avoid stacking to the point that the bottom layers are affected by that pressure.
The managed print services Las Vegas businesses have available to them emphasize minimizing total cost of ownership. This is true whether you lease or purchase your multifunction printer, but if you buy rather than rent, there is an additional layer of concern. When leasing, you know precisely how much a piece of equipment will cost in the end, but when purchasing, it depends on how long that hardware lasts.
Stress Testing and Duty Cycles
In order to provide you an estimate of performance and longevity, manufacturers perform stress testing. Such testing lets them come up with a duty cycle, which is the number of pages your machine can handle over a specific period without paper jams and other issues and while avoiding undue wear and tear. You should choose your printer based on the volume per month you require and what it can handle.
Lifespan: The Duty-Life Cycle Relationship
Duty cycle is also presented as the total pages one can expect prior to the final failure, the point at which it is better to replace the machine than correct it. Such estimates assume that you are scheduling regular maintenance per manufacturer recommendations. If you have a managed print service, it will likely be overseeing it. If you opt for a printer rated for 1 million pages, your life cycle will differ if you print 100,000 pages a month as opposed to 10,000.
Maintenance and Repairs
Modern copiers and other business machines can and often do outperform their life cycle ratings. This is thanks in large part to embracing managed print services. An MPS provider not only ensures that regular maintenance is performed per manufacturer specifications. Your provider can perform proactive repairs. Particularly with parts that will eventually fail, timing replacement in advance of that failure rather than being reactive not only saves money in the short-term but extends the life of the machine.
What You Need to Know About Selecting Printer Toner
Are you on the search for toner in Las Vegas for your printer? This may seem like a fairly easy task, but there are some factors you’ll want to consider when choosing toner that’s just right for your printer. Here’s what you need to know about printer toner selection.
The First Step in Choosing the Right Toner – Know Your Toner Cartridge Model
Get started by choosing toner cartridge models that are comparable to the model that’s required for your printer. If you’re not fully sure of what toner model to choose, another way to find this info if you don’t have your printer’s manual handy is to look up your printer model to see what cartridge models are recommended for it
Choose a Toner Color Based on Your Printer Model and Printing Needs
Choosing the right toner also involves knowing what color cartridge you prefer. This determination largely depends on whether you have a color or monochrome printer and whether or not you routinely need to print in black and white or color. Even if you do own a color printer, opting for black toner can cut down on your costs if you don’t normally print in color. If you have a monochrome printer, however, the decision has already been made for you.
Consider Page Yield and Other Factors
With printer toner choices, there are a few other factors to consider. For instance, how many pages will you be printing? If your printer is only standard yield compatible, that’s the type of cartridge you’ll need to get. But you can go with a higher page yield toner if you have a model with high-yield or extra high-yield cartridge options. Also, you’ll have a choice of single or combo packs with cartridges. Generally, you’ll save money with the combo option. And if you are having trouble with your toner quality or similar issues, arranging for printer services in Las Vegas can spare you some unnecessary headaches. You can also get some personalized advice about toner selection.