How to Store Printer PaperAccording to recent industry research, the leading cause of copier repairs in Las Vegas are paper jams. Paper jams occur for a wide range of reasons, including poor maintenance, roller malfunction, incorrect loading, incorrect sizing, low-grade paper and so forth. But many paper jams are self-inflicted wounds that could have easily been avoided if the paper had been stored properly rather than just stacked in a supply closet somewhere.
Printer Paper PackagingThe packaging high-grade paper is sold in is important to its long-term health. The wrapper or box protects it from folds, wrinkles and other damage. It also protects its other physical characteristics, such as its weight and specific moisture content, which is crucial and often overlooked. Ideally, paper should be opened and used fully. In the event that is not practical, take care to reseal the packaging.
Establish an Appropriate EnvironmentNo matter how good the packaging it is, it will be less effective and eventually undermined in a suboptimal storage environment. Specifications vary between brands and papers, so be sure to check the recommendations for your particular paper. A rule of thumb is that the temperature should be between 68 and 75 degrees Fahrenheit and relative humidity should be 45 to 55 percent.
Avoid Over-OrderingGenerally, paper has a shelf life of about three years, but most businesses should avoid such large stock. Instead, try to balance your ordering with your consumption so that paper never sits more than three months. This is something MPS providers are very good at helping you achieve.
Stacking the PaperYour storage area should not have windows, HVAC vents and frequently used doors since these can all affect the paper. Stack paper on a shelf or similar surface. Ensure that the surface is as level as possible. Be mindful that paper weight, thickness and rigidity are all important characteristics, so avoid stacking to the point that the bottom layers are affected by that pressure.
Lifespan of the Modern Business CopierThe managed print services Las Vegas businesses have available to them emphasize minimizing total cost of ownership. This is true whether you lease or purchase your multifunction printer, but if you buy rather than rent, there is an additional layer of concern. When leasing, you know precisely how much a piece of equipment will cost in the end, but when purchasing, it depends on how long that hardware lasts.
Stress Testing and Duty CyclesIn order to provide you an estimate of performance and longevity, manufacturers perform stress testing. Such testing lets them come up with a duty cycle, which is the number of pages your machine can handle over a specific period without paper jams and other issues and while avoiding undue wear and tear. You should choose your printer based on the volume per month you require and what it can handle.
Lifespan: The Duty-Life Cycle RelationshipDuty cycle is also presented as the total pages one can expect prior to the final failure, the point at which it is better to replace the machine than correct it. Such estimates assume that you are scheduling regular maintenance per manufacturer recommendations. If you have a managed print service, it will likely be overseeing it. If you opt for a printer rated for 1 million pages, your life cycle will differ if you print 100,000 pages a month as opposed to 10,000.
Maintenance and RepairsModern copiers and other business machines can and often do outperform their life cycle ratings. This is thanks in large part to embracing managed print services. An MPS provider not only ensures that regular maintenance is performed per manufacturer specifications. Your provider can perform proactive repairs. Particularly with parts that will eventually fail, timing replacement in advance of that failure rather than being reactive not only saves money in the short-term but extends the life of the machine.
Brand Name Office Solutions
Sunrise Office Systems prides itself on being Las Vegas’s number 1 office solution when a printer runs out of ink, or a copy machine breaks down, disrupting your whole office’s workflow. We are on call in case of emergencies to replace your toner or repair any paper jams. Decades of service in the document/print industry, along with a constant learning curve for evolving print technologies, our repair service can fix your office printer’s make and model. We receive calls from law firms, real estate agents, insurance agents, chiropractors, dentist offices, home health care services and car dealerships whose copy machines break, slowing all operations down.
The most common service requests we see most often here in Las Vegas involve fifteen, well-known brands:
Top Copy Machines and Printers by Brand
(in alphabetical order)