Copier Repair: Don’t Ignore Error Messages

A photocopier is a valuable piece of office equipment with countless benefits, and it can be as busy as the staff. Copiers require regular servicing to ensure they work efficiently and do not run into problems, such as cartridge and toner issues, paper jams, discolored printing, and many more. Most of these problems can be easily fixed through a copier repair or avoided altogether through proper maintenance. Proper servicing will help increase the service lifespan of your copier. Broken copiers can be frustrating and reduce workflow. Copiers can break down due to misuse or overuse. Misuse practices around the copier include food or hair bands falling into the printer or sitting on the printer. Here are the common copier problems and how to fix them.

Paper Jams

Paper jams are one of the most common copy machine errors, and they can cause office disruptions by creating a backlog and a standstill. Various reasons can lead to a paper jam, including:

  • Incorrectly loading papers
  • Damaged paper rollers
  • Loading dirty, torn or damp paper
  • An obstruction in the path of the paper
  • Adding papers on the copier while it’s still operational

These problems can cause your copier to pull the paper through, leading to a jam. If your copier has paper jams, you need to manually remove the jammed paper from the copier, taking out the toner and drum and pulling the papers out. Pull out the papers gently to avoid damaging the copier or leaving tiny pieces of torn paper stuck inside the copier. You can then reload the proper size of paper or correct the paper alignment.

Paper dust can also cause paper jams by clogging your machines, and you can avoid this by wiping the feed tires clean and vacuum away dust inside the copier. If your copier is consistently jamming, you can seek copier repair services to fix your machine.

Cartridge and Toner Issues May Necessitate a Copier Repair

Incorrect setup can result in cartridge and toner issues in your copier. Empty, low or malfunctioning toner cartridges can lead to problems with your machine. A malfunctioning error can result from manufacturer error, which you can correct by replacing the cartridge and the paper quality. You can also have compatibility issues in which your toner does not match your copier machine. There are specific toners for copy machines, and if they are not compatible, you will have poor quality results.

Lines on Paper

You may find that your paper contains streak lines or other deformities. Various reasons can lead to lines on paper. If your copier has foreign substances on the scanner glass or mirrors, they can lead to streaks on the line. Other potential reasons include:

  • A malfunctioning developer unit and drum
  • Fusers issues
  • A malfunction drum-blade causing large lines to appear vertically down the page

You can remove foreign substances by cleaning the scanner mirrors and glass. Your copier has a set of cleaning instructions that can help you perform a proper cleaning. A copier service provider can help you replace the unit causing the problems and repair any other issues.

Wrinkled Pages

Crinkled or wrinkled pages coming from your copier machine can result from exit rollers and worn-out feed that are jamming or sticking. This is not a minor issue as wrinkled papers do not have a professional appeal. Other issues that can lead to wrinkled papers include worn-out trays, fuser assemblies and moisture caused by humidity.

Excess wear and tear can cause your copier to malfunction leading to wrinkled papers. Do not use the stock paper if it is damaged for any reason. You can contact copiers service and purchase replacements for your paper trays. A professional technician can help you fix issues with the fuser assembly and feed rollers. However, frequent breakdowns and repairs can shorten the service lifespan of your copier, and you may need to upgrade your machine to a new one to meet the evolving copying needs.

Copies Are Too Light or Too Dark

When you have a busy office environment, it is easy to get frustrated with poor image quality, smudges, and copies that are too light or too dark. This is often a result of imbalanced density controls in your copier. If the copier settings are altered, the resulting images can become too light or too dark. You can easily correct this issue by resetting the copier’s density levels.

Another potential reason that causes this problem is a malfunctioning toner or a worn-out drum that is nearing the end of its service life. Poor quality toners that are not up to standards can also lead to discolored copies, and they should be replaced immediately. Your copier’s manual has instructions on how to reset your copier settings. If you cannot resolve the issue, you can consult a company that provides printing services in Las Vegas to get expert advice. You can get your copier serviced as well.

Random Spots Across Your Copies

Copies with random spots are undesirable and do not look professional. They could be as a result of debris or smudges on the copy mirror or glass. You can correct this issue by cleaning the mirrors and glass. Your copier manual should have instructions on how to clean the mirrors and the products you should use. A malfunctioning drum can also lead to more spots repeated on your copies. In this case, you should replace your drums to fix the issue.

In addition to the following suggestions on copier repair, there are other practices you can adopt to ensure your machine does not show an error message. Make sure you do not use excessive force when loading or unloading paper into the copier. To avoid wear and tear problems, ensure that you follow the replacement schedules for crucial parts and fixtures on the machine. Have your machine professionally cleaned regularly to prevent dust and debris buildup.