Managed print services were created as a solution to reduce growing printing costs by sharing overhead, and now that technique is being used by non-business entities, including schools.

U.S. School Districts Using Managed Printing to Cut Costs

The managed print services Las Vegas companies have available to them are now being used by schools as well. In fact, this trend isn’t isolated to Nevada; it’s also taking off in school districts from coast to coast. With that in mind, let’s consider four of the main advantages that MPS’s are providing these nonprofit organizations.

Reduced Expenses

Reduced expenses are the obvious benefit here, but what’s most surprising is the level of potential savings. Experts within both the MPS and educational industries project that the average school can slash pre-MPS costs by as much as 40 percent. While most schools aren’t reaching these heights just yet, it becomes possible as more schools participate, and participating schools are able to better integrate an MPS into their infrastructure.

Current Equipment at All Times

One of the great challenges that schools have faced is aging or obsolete equipment. Districts were often reluctant to replace equipment that could be repaired, leading to a host of problems. Equipment was often antiquated, which often made printing and copying tasks more challenging than necessary. An MPS allows current equipment to be leased and renewed on a regular, predictable schedule.

A Predictable Bill

Not only are costs lessened by overhead reductions as a result of sharing resources within and between organizations, the organizational obligations are more predictable. Schools know exactly what they owe and when they owe it. Furthermore, they can negotiate to be billed in a manner convenient to them. One district may opt for a quarterly bill, while another chooses a bi-annual method.

Reduced Waste

Schools taking advantage of managed print services are reducing waste too, which helps lower costs and decreases their environmental footprint. Wireless printing lets teachers have access to equipment whenever practical, and monitoring allows administrators to identify where waste is occurring so that it can be rectified. Service calls are reduced as well, and technicians can more easily identify problem areas.