As printing volume increases, cost per page becomes a much greater concern, and there are simple steps an office can take to reduce that cost by as much as pennies per print.
Lowering Per-Page Printing Costs
Per-page printing costs may be largely irrelevant when an office is only printing a dozen or so pages a day, but as printing volume increases, so does the importance of cost per page. After all, saving just a penny per copy is $10 in savings for every 1,000 sheets. Fortunately, there are some basic steps that offices can take to limit those per-sheet expenses.
Reduce Printing Overhead
The first step is to lower overhead, which includes equipment costs, maintenance, repairs, paper, toner cartridges, electricity and more. A common way that Las Vegas offices tackle this problem is through managed print services. By using managed print services in Las Vegas, businesses can ensure that they’re using modern, well-maintained equipment at a low cost. Costs for maintenance and supplies are lowered, and this can affect per-page cost dramatically.
Purchase Paper and Other Supplies in Bulk
Small businesses often operate on tight budgets, which can make the prospect of buying in bulk daunting. Nevertheless, while it may take some clever budgeting to make that first bulk purchase, subsequent purchases will become easier due to the savings. Businesses that buy paper in advance for an entire quarter can save a penny or more a sheet.
Reduce Your Printing Obligations
In other words, print less. It may seem obvious, but as your print volume rises, any unnecessary print jobs become a much greater consideration. One way to reduce your printing obligation is to take advantage of the cloud or integrate a document management system. If employees, vendors and clients can have the documents they need on their mobile devices, your number of print jobs will reduce.
Consider Making Printing a Department
Small businesses often have communal printers that everyone can use, but this approach can become inefficient as print volume rises. It’s often more efficient to have someone who’s responsibility it is to manage this equipment and to handle print requests on a prioritized basis.