Many organizations are moving to decentralized printers, which allows employees and vendors to have access to the print services they need when and where they need them.

How to Decentralize Your Printers

An increasingly common approach for print services in Las Vegas is printer decentralization. As opposed to having just one or even several large print stations, organizations will have numerous satellite stations that cater to that particular area of the business. Decentralization can lower overhead and increase productivity throughout the business.

On-the-Spot and Remote Printing

One way that decentralization increases productivity is through on-the-spot printing. Employees and vendors get access to print servers when and where they need them. This saves time on a number of fronts. Employees can be just seconds away from a finished print job, and a small department, for instance, doesn’t have to contend with long queues, low priority and so forth. There’s also the advantage of remote printing, which is where a worker off-site is able to print documents on-site.

Balancing the Load

In a large organization, people and departments will have different print demands. One department may print dozens of pages a day while another prints thousands. In a department, one person may print several pages a week while another prints hundreds a day. A decentralized approach lets an organization put their resources where they’re needed most. A large department with massive print needs can have managed printers that meet that demand while smaller options are placed elsewhere.

Device-Based Privileges

Another advantage is that devices can be provided that distribute privileges accordingly. If a department has no need for a particular resource, access to those resources can be restricted from their machines. This approach helps eliminate security concerns that can occur when people have access to machines that have greater privileges than they do.

User Privileges per Device

Having distributed devices also allows an organization to set user privileges on a per-device basis. Therefore, while an employee may have access to level three resources in his or her department, he or she may not have access to level two resources on a machine in another department.