To ensure the longevity of your office’s printing and copying equipment, you just need to follow a few simple steps.
Tips for Increasing the Lifespan of Your Printing Equipment
If your office is stocked with high-quality printing and copying equipment, you want it to last. All too often, however, copiers break and printers go on the fritz. There are a number of simple ways to ensure the longevity of your printers and copiers, and they are easy to institute in any office environment.
Keep Things Clean
It’s always important to operate your printing and copying equipment in a clean, tidy environment. They should be placed in an area of the office that is convenient but low in traffic, and they should be far away from plants and food. The equipment should be cleaned on the regular, and any adjacent windows should be kept closed. Unwanted dust and dirt can be detrimental to the functionality of the equipment and to print quality.
Always Use High-Quality Paper
If you have high-quality office equipment, using high-quality paper is a must. Check with the equipment’s manufacturer to see if they recommend a specific brand or type of paper. If you use low-quality paper that’s incompatible with your equipment, it can lead to paper jams, reduced print quality, and more. Using the wrong supplies can reduce the lifespan of even the best printers and copiers. To ensure you’re always using the right materials, consider enlisting the help of managed print services in Las Vegas.
Training Is Key
If there are a number of people using the copiers and printers in your office, make sure they know how to use the equipment. Many copier and printing malfunctions are due to user error, and training office workers in the best ways to use the equipment will oftentimes extend its lifespan. Give everyone who uses the printing equipment a how-to guide, and make sure the user’s manual is always near the equipment.