In order to maximize the money and time that a managed approach to print services can save, it’s essential to appreciate the core components that are included.
The Core Components of Managed Printing
Document management is an integral service for a business, and print administration oversees a large aspect of that service in order to increase productivity and reduce expenses. Managed print services in Las Vegas encompass much more than just the leasing and maintenance of business machines. The four core components of MPS are process, support, distribution and materials.
The Printing Process
The process encompasses the actual pages printed by workers onsite and offsite as well as through production print projects. The primary focuses in this domain are productivity and efficiency. Employees should have access to print equipment when they need but shouldn’t be wasteful, and the business should seek ways to curb printing wherever possible, such as a document management system that’s available both locally and remotely.
This domain covers all of the technical support required to keep the print process moving optimally. This includes the IT desktop support that walks an office worker through setting a print job in a new workstation application as well as the technician who has to maintain, repair or replace a multifunction printer. It also covers any technical services as well as logistical services, such as requests to add, move or change equipment.
Mailing and Distribution
Not all printing will be completed in house or performed for in-house consumption. This domain of print administration covers external print services, such as quick printing, offset printing, specialized printing and so forth. The domain also encompasses mailing and distribution, such as the cost and efficiency of mailing a flyer to customers or hand delivering new rules and regulations to employees.
Printing Equipment and Consumables
Last but certainly not least is the equipment domain. This domain doesn’t cover maintenance but rather the physical possession of the machines and supplies. It covers details such as total cost to own, buying versus leasing, new versus preowned, setting aside physical space for the machine and so forth. It also encompasses the materials that will be consumed during the print process, such as paper and toner.