Personalizing Your Next Event

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When it’s time to prepare for a large event, it’s easy to focus on the bigger picture and miss the details. The details are important and there are ways to make sure they’re highlighted.

Defining the Details of Your Event

Hosting a major gathering isn’t an easy task. Whether it’s a corporate evening gala, a baby shower or a lunch for your church congregation, there’s more to the event than sending the invitations out. Decorations, catering, entertainment and funding are more parts of the bigger picture. If you’re not careful, it’s easy to look at the bigger picture and skip the details. In order to host the best event possible, it’s important to get assistance and define the details of the event. It’s those smaller details that will make the difference.

Quality Service

Once you’ve invited someone to an event, make sure they feel welcome and well-prepared. Let them know what the attire is. If there is a specific color you’d like them to wear, let them know. Make sure to follow-up with any new information. Parking details, directions and the projected start and end time are very helpful. Many people respond favorably when they know what to expect. Once the guests arrive, let them know if they can sit anywhere. If there’s assigned seating, make sure to have a team at the door that will adequately work that process well.

Visual and Mental Details

At the tables, it’s nice to have a program and a menu so that guests know what to expect while they’re at the event. Sure, there are many people who might look at these details and think they’re not required. However, these details are considerate and your guests will appreciate them. Besides, all they require is a little extra effort. Utilize the expertise of local print services in Las Vegas. Look to an outside entity to make all of the copies. Beautiful centerpieces don’t need to be ornate to be beautiful. A little thought can make a major difference.

Building Blocks

Overall, it takes intentionality and a good eye to ensure the details are executed well. The details are a lot like building blocks. When they stand alone, they don’t have much impact. However, when you build one detail on top of another, you’ll be able to experience the true beauty within an impactful event!

Benefits of Copier Printers Over Multifunction Printers

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There are different types of document processing machines including copiers and multifunction printers. It is important to analyze the machines’ features, function, costs, and your business needs before making a purchase.

Copier vs. Multifunction Printer

Copiers have become more functionally indistinguishable in many document functions in comparison to multifunction printers. Although standalone multifunction printers are still present today, many business owners are increasingly using copiers to scan, print, and/or fax. However, there are little differences between copier machines and multifunction printers. However, there are various factors to consider when purchasing these document processing machines including cost, function, and features.

Copier Function

A standalone copier can only be used to duplicate documents. The user positions a document on the glass plate, shuts the lid, selects the copy settings, and presses the “Copy” button to produce copies of the document. Copiers function on digital technology; hence, they can be fixed to a computer network. When networked, copiers become accessible for use with other users on the network. In addition, users can scan papers, store copies electronically, and even electronically fax copied documents.

Multifunction Printer Function

A multifunction printer does an integration of copying, printing, faxing, and scanning. To print, users forward files from their computers to the printer that creates paper versions of the documents. Users may also walk up to the machine to print, copy, scan, and fax hard copies.

Copier Features

Copier-based devices are designed for huge volumes of document production or processing. Some copiers can also sort and bind copied documents. Many multifunction machines may not have these features. However, copiers are often cheaper than multifunction printers. On the other hand, copiers require little maintenance than multifunction printers

Multifunction Printer Features

Even when utilized infrequently or for considerably low output volumes, multifunction printers still function well. However, multifunction printers are slower and provide fewer pages per minute than copier machines. Although there are many affordable multifunction printers in the market, they have significant maintenance costs including cost of supplies. The maintenance cost of multifunction printers is higher than that of a copier machine.

Considerations

Both copier and multifunction printers can save companies a significant amount of money in document processing. Multifunction printers save on space because they only take smaller spaces compared to having multiple machines each performing a different function. Like any other office machine, both copiers and multifunction printers require periodic maintenance and repair. Consider hiring a professional for periodic copier repairs in Las Vegas.

How to Ensure Your Office Wastes Less Paper

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Every office should strive to be environmentally conscious, but that is easier said than done. By implementing a few simple steps, however, any office can curb their unnecessary paper usage.

Tips for Reducing Your Consumption of Office Paper

Whether you manage an office or merely work in one, you’ve probably noticed how much paper gets used. From printing office memos to copying important records, the average office worker uses 10,000 sheets of paper every year. To help the environment, it’s important to cut down on paper usage and recycle when possible. Here are a few tips that can help your office reduce its paper usage.

Reuse Paper When Possible

If you’re sending an office memo, taking notes, or writing a draft, you may not need a fresh piece of paper. Use the backside of an already used piece of paper, and remember to recycle it when you are finished. This limits the amount of paper used, and it’s a habit that forces employees to think about their paper consumption.

Adjust and Modify

The more information you fit on one page, the fewer sheets of paper you’ll have to use. That doesn’t mean you have to adjust the font until it’s too small to read. But try adjusting the margins and spacing so that your documents waste less paper. When using the copy machine, consider using the reduce size function so that two pages of a report fit onto one page.

Use a Managed Printing Service

If you want an easy solution to your paper needs, consider employing managed print services in Las Vegas. By using a specific service to handle all of your office supply requirements, all of your copiers, printers, and fax machines will stay in top shape. There’s nothing that wastes as much paper as a faulty machine, so keeping your office machines in good working order is beneficial for your business and for the environment. Managed print services can track your devices and provide supplies and repair services when needed. If you stop struggling with ineffective machines, you’ll stop wasting time, money, and paper.

The Most Common Errors That a Digital Copy Machine Will Experience

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Digital copy machines have an internal computer that monitors the system on a regular basis. If the copier has a problem, it will show certain codes or errors that can help the technician diagnose and repair the problem.

Three Common Error Codes Displayed on Your Digital Copy Machine

Digital copy machines are an essential part of modern offices because they provide printing and communication services with just one piece of equipment. On occasion, the copier may show error or problem codes that alert users to a problem or the need for prompt copy machine service. Understanding some of these errors can help office managers know when to call for technical assistance.

Low Toner

Low toner level is one of the most common problem codes that the copier will show. When the copy machine displays this error, it should still have a certain number of pages that it can print before all of the toner runs out. Most copy machines are designed to alert you when there is only about 10 percent of the toner left in the cartridge. This should give you enough time to order a new cartridge or have your service technician install a new one for you.

Paper Jam

In a busy office setting, a copy machine might show paper jam errors on a regular basis. Most paper jams can be cleared by following the instructions on the copier’s display. You will need to check the trays, rollers and feeds for any stuck, crinkled or torn sheets of paper. If you do not see a paper jam, there could be dust or toner covering the laser. This will need to be resolved by a service technician.

Drum Defect

Over time, the copy machine’s drum can get worn out. You might notice signs such as spots or lines on your printed pages as the drum begins to experience excess wear. The colors may be too light or too dark as the drum continues to be used. A service technician can replace the worn out drum. Most copy machines will also provide an error code so that you know to call for a repair service.

Tips for Buying a New Printer

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Whether you need it for home or office use, buying a new printer is an important decision. Here are a few tips you can use to make the process easier.

Helpful Buying Guide for Purchasing a New Printer

Printers are essential machines in most homes and businesses, so picking one that fits your individual needs can be challenging because of all the different models out there. To help make this process easier, here are a few tips that can help you when purchasing a new printer.

Inkjet vs. Laser

The battle between inkjet and laser printers is a common stumbling point for most buyers. Determining which one is better depends heavily on what kind of materials you are printing. If you plan to print many black and white documents, a laser printer is for you. While a laser printer does great with producing sharp and crisp text, it doesn’t handle photos very well. If you plan to print of many pictures, consider an inkjet printer.

Consider Ink Cost

Before purchasing any printer, check out the price of the replacement ink. Stores that sell printers will often have the replacement ink nearby as well. You may be shocked to learn that some companies charge well over the average price for replacement cartridges. Picking a printer that has cheaper replacement cartridges could end up saving you big in the long run.

All-in-One or Plain

Lastly, you need to consider if you want an all-in-one printer or just a plain printer with no bells or whistles. If you don’t need a scanner or fax machine, choosing a traditional printer will save you money because they are cheaper. However, an all-in-one saves you money if you plan to buy all of these devices eventually. Keep in mind that there are more devices that can fail on an all-in-one printer, so you might end up needing print services in Las Vegas.