3 Ways to Improve Your Copy Machine Manners

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Keep your copier running great by instituting a few rules of etiquette. By keeping the area clean, being polite about paper, and fixing minor issues, any workplace will be improved.

A Quick Guide to Copy Machine Etiquette

If you’ve ever worked in an office, you know that minor etiquette infractions can take a toll on workplace morale. To ensure that your office runs smoothly, it’s important to observe a few unspoken rules of conduct. Everyone in the office uses the copier, so it’s important to have rules about maintenance and use. Keep reading for copier etiquette tips sure to keep your office running smoothly.

Be Polite About Paper

The first rule of copier etiquette is to never leave the paper trays empty. After you’ve finished your copy job, take a look at the paper trays and make sure there’s a sufficient amount. Even if you didn’t use the last sheet, it’s common courtesy to replenish a dwindling paper supply. If you used out of the ordinary paper for your copy job, such as thick paper or colored paper, make sure to remove any extra sheets from the paper tray. The next person to use the copier may not be pleased to discover that they copied the quarterly financial report on bright pink card stock.

Keep It Clean

Copiers can be fickle, so it’s important to treat them with care. Always make sure that the area near the copier is clean, and refrain from drinking and eating in the copier room. If you make copies you don’t need, don’t just leave them scattered about. Collect your paper trash and recycle it if possible. Also, remember to pick up any sticky notes, staples, or paper clips you removed from your documents before copying them.

Troubleshooting

When a copier has an issue or breaks, copier etiquette becomes even more important. If the flashing icon starts to blink in the middle of a copy session, don’t just ignore it. Those signals usually indicate that the toner needs to be changed or there’s a paper jam that needs to be fixed. If you can fix the issue, do it. If the issue seems more complicated, alert the office manager. They’ll know where to find copier repair in Las Vegas to resolve tricky copier problems.

Standard Issues That Adversely Affect Printers and Copiers

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Having a better idea of the problems that can affect business printers helps to prevent them in the future and understand when repair services are necessary.

Common Problems That Can Affect Office Printers

Office printers are oftentimes essential to the ongoing success of a business. Because of this, those instances where the printer isn’t working as it should can dramatically slow down productivity and become exceedingly frustrating to deal with. Understanding more about what the most common problems are with office printers can assist you in preventing these issues in the future.

Slow Printing

One of the most common problems with office printers is simply poor printing time. This is especially common with printers that use Wi-Fi. If a computer is placed far away from the main router, the printer might not pick up the signal as quickly as it should. This issue can be annoying when just one document needs to be printed. However, when numerous computers are suffering from slow printing, the delays can quickly add up.

Poor Print Quality

Another problem that office printers can be affected by is poor print quality. There are several reasons as to why this problem might exist. For instance, the HP on the inkjet printer might not be able to accommodate your printing needs. If you have a laser printer instead, the issue could be caused by incorrect settings. The toner cartridges might also not be responding as they should. No matter the reason, making use of printer maintenance on a regular basis can identify the issue before it causes too many issues with productivity.

Jamming and Ink Issues

Most modern printers will warn you when you are low on ink. However, if you want to avoid the usual delay with waiting to print anything until you’ve picked up some additional ink, consider keeping a cartridge or two on hand in case of an emergency. Jamming issues are also common. If the problem is continual, it could be due to paper misalignment, over-filling of the tray or any number of other reasons. If your office printer isn’t working correctly, managed print services in Las Vegas can save you time and money.

Toner Fraud – Train your staff to be on the look out

Toner cartridges in pink, blue, and yellowFor those clients that pay a monthly fee and are under a service contract or that purchase toner from us, please train your staff to look out for toner fraud. These companies call up and try to get information about the copier from the person that answers the phone. They mislead them into thinking they are the company that services your machines. Just recently, a handful of clients called us to see if we invoiced them for toners. We will only invoice for the monthly service contract since the toner is already included.

What your staff needs to know:

  • Only answer questions from Sunrise Office Systems regarding the copier or printer that you have.
  • Never give out the make and model number of the machine to anyone else except for Sunrise Office Systems.
  • Call Sunrise Office Systems back to make sure it was them who actually called and asked you these questions.
  • Never sign for any toners or supplies unless it is from Sunrise Office Systems.
  • Never sign for any invoices unless it is from Sunrise Office Systems.

It’s important that everyone is aware of these potential issues. If you have any questions about your invoices, toner cartridges, or you just want to learn about copy machine repair in Las Vegas, call Sunrise Office Systems today.

Ways to Make the Teaching Load Lighter

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Every teacher deals with a full workload and a classroom filled with expectant students. In order to effectively manage a classroom and educate the students, there are a few things to take into consideration.

Classroom Management, Success and You

The average teacher is stressed out due to the excessive workload. While the smiles and hugs from children may be nice at times, those sentiments aren’t enough to get the work done. A teacher must become strategic about how to manage the classroom and effectively teach the students. If the students don’t progress to the next grade, this reflects poorly on the teacher. In order to guarantee success, the main keys involve intentional prioritization and delegation.

Intentional Prioritization

When it comes to classroom management, there’s no room for procrastination. Depending on the workload, many other professions can take a few minutes to recuperate outside of their lunchtime. With teachers, lunch hours are often spent planning, organizing, making copies and doing busy work. If you decide to procrastinate on one aspect of the classroom, it will definitely come back to hurt you in another way. Create lists. Set reminds. Create a system of organization so that you don’t waste time. When you’re prepared to move from one task to the next with ease, this helps keep your stress level down.

Delegation

Instead of cleaning up the toys from the floor or tidying up the classroom library, designate various students to manage those chores. This act teaches them responsibility. If a few of the children love books and love to read, put them in charge of maintaining the school library each week. Many middle and high school students go to the elementary schools to volunteer and receive community service hours. During this time, send the volunteers to make copies for the following day. Having a personal copy machine service take care of the work for you in the form of a volunteer is incredibly helpful.

Determined Effort

It may all seem very overwhelming and it may take a while to get into a good groove. However, it is worth the effort. Be focused and determined to stay on top of a classroom. This will make a difference in the students’ lives and will allow you to thrive in your career!

Personalizing Your Next Event

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When it’s time to prepare for a large event, it’s easy to focus on the bigger picture and miss the details. The details are important and there are ways to make sure they’re highlighted.

Defining the Details of Your Event

Hosting a major gathering isn’t an easy task. Whether it’s a corporate evening gala, a baby shower or a lunch for your church congregation, there’s more to the event than sending the invitations out. Decorations, catering, entertainment and funding are more parts of the bigger picture. If you’re not careful, it’s easy to look at the bigger picture and skip the details. In order to host the best event possible, it’s important to get assistance and define the details of the event. It’s those smaller details that will make the difference.

Quality Service

Once you’ve invited someone to an event, make sure they feel welcome and well-prepared. Let them know what the attire is. If there is a specific color you’d like them to wear, let them know. Make sure to follow-up with any new information. Parking details, directions and the projected start and end time are very helpful. Many people respond favorably when they know what to expect. Once the guests arrive, let them know if they can sit anywhere. If there’s assigned seating, make sure to have a team at the door that will adequately work that process well.

Visual and Mental Details

At the tables, it’s nice to have a program and a menu so that guests know what to expect while they’re at the event. Sure, there are many people who might look at these details and think they’re not required. However, these details are considerate and your guests will appreciate them. Besides, all they require is a little extra effort. Utilize the expertise of local print services in Las Vegas. Look to an outside entity to make all of the copies. Beautiful centerpieces don’t need to be ornate to be beautiful. A little thought can make a major difference.

Building Blocks

Overall, it takes intentionality and a good eye to ensure the details are executed well. The details are a lot like building blocks. When they stand alone, they don’t have much impact. However, when you build one detail on top of another, you’ll be able to experience the true beauty within an impactful event!