Three Reasons Why Your Office Copy Machine Needs to Have Regular Care

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Learn about the essential maintenance services that office copy machines need in order to perform as efficiently and effectively as possible. These services can also reduce breakdowns and malfunctions of the copy center.

Benefits of Regular Preventive Maintenance for Your Office Copy Machine

The office copy machine is one of the most heavily used mechanical devices in most businesses. Many copiers also function as the printer, especially for large print jobs. Some offices even have copy machines that are multifunctional and act as the fax machine, printer and copier. Preventive maintenance and as-needed copier repair in Las Vegas can help to ensure that your commercial copy machine performs as efficiently and effectively as possible.

Prevents Paper Jams

Paper jams are the most common problem that can occur in a copier. A paper jam can result from putting too much paper into the machine, using paper of the wrong thickness or size or improper loading of the paper. Problems with the machine, such as moisture or sticky residue can also cause a paper jam to occur. Regular maintenance of your copy machine can reduce the frequency of paper jams.

More Efficient Use of Toner

Toner for the copy machine can add up, especially if the copier is using too much of it due to paper jams and improper settings. Regular maintenance of the copy machine can help to maximize its efficiency, including how it uses toner. A clean machine will use toner more efficiently, so during a maintenance visit, the technician will clean all sensors of powder and dust. The glass and rollers will also be cleaned to improve the machine’s toner efficiency.

Less Energy Usage

Preventive maintenance of your copier also helps to lower its energy usage. While most copy machines are in standby mode when not printing or faxing, they do continue to draw electricity. Cleaning of the machine’s rollers, glass and sensors helps to lessen the amount of electricity that is consumed in active and standby modes. The vents of the machine will also be cleaned of dust so that the air can circulate around it and keep it cool to avoid common problems like overheating.

How to Make Better Copies

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Learn how to create a picture-perfect copy each time.

How to Make Better Photocopies

Making a copy of a document is relatively easy, but for some reason seems to be fraught with mistakes. If people would take the tie to learn how to optimize their use of copy machines, they could produce great quality photocopies each time without any of the problems. Here is how.

Prepare the Original Document to Be Copied

Rather than just shoving the document inside the machine, take the time to smooth out the edges. Look for smudges on the paper and clean them as best you can. Use strong, heavyweight paper rather than lower-quality paper whenever possible, and make sure to remove any staples you may find. If the document has holes punched in it, place another piece of paper behind the original to give the illusion of a whole document.

Clean the Copy Machine

Make sure to wipe down the glass before making copies. This will remove any stains and blemishes from the surface, as well as eliminating any dust that may get in the way of the copy. Make sure to do this properly, however, by unplugging the machine and using a soft cloth. A still-powered copier can produce static electricity that will pull fibers from the cloth onto the glass.

Ensure the Toner Levels Are Correct

While it may be tempting to rush through a copy job, taking the time to refill the toner ensures the resultant copies are clear and easy to read. Failing to do this can result in faded areas and low-quality copies. When making multiple color copies, ensure the ink levels are at their maximum. For larger print jobs, you may need to refill the machine during the course of the job.

By taking the time to learn the ins and outs of a copy machine, not only can you guarantee your own copies are higher quality, but you can contribute to the overall environment of your office. When other employees realize that you are the king of the copy machine, you will likely gain a few new friends who want their own documents to be of the same quality. If the use of the machine is outside your area of expertise, do not be afraid to consult a copy machine service.

Four Home Options for Blocking Sunlight

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Sunlight adds natural visibility and comfort to any home or business. The problem with traditional windows is that they provide no way to control how much sunlight enters.

Controlling How Much Sunlight Enters Your Home

Sunlight adds to the beauty, comfort and healthy environment of any home. There can certainly be too much of a good thing, however, and many homeowners deal with excessive sunlight due to large windows, poor widow placement and high window count. No matter the size and shape of your windows and the number your home has, there are options available for dictating how much sunlight enters your home. Let us look at the advantages and disadvantages of four of the most popular options.

Awnings

Awnings are a traditional method of blocking sunlight. They are often beautiful but heavily influence the overall aesthetic of a home, which may or may not be a good thing. Awnings usually have long lifespans and provide excellent total cost of ownership. On the downside, they are in a fixed position, which means you have less control.

Blinds and Shades

Blinds and shades are another traditional option for blocking sunlight, and unlike awnings, they are installed inside the home, which provides access that is more convenient. Shades and blinds provide a bit more control as well, but the downside to this approach is that they may need to be adjusted throughout the day as the angle of the sun changes.

Window Film

Window film is a lot like the window tint used on vehicles. An advantage that film has over shades and blinds is that it covers all of the glass, which means that it blocks the same amount of sunlight regardless of the position of the sun. The film is installed directly on the glass in the interior of the home, and a downside to this approach is that it often voids window manufacturer warranties.

Solar Screens

Solar screens in Las Vegas and throughout the country are becoming a popular alternative to tint. They are installed on the exterior of the home, which means that they do not void warranties, and the screen blocks the sunlight before it hits the glass, which can help reduce energy costs. These screens also provide excellent privacy without diminishing visibility for people inside the home.

Buying a Preowned Printer

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Multifunction printers are often a considerable expense for small businesses, and buying a used or refurbished model can provide considerable savings.

Preowned Business Printer Buying Advice

Companies that provide print services in Las Vegas and the surrounding areas often advise against buying printers with too much wear. Frequent repairs can eat up any savings that the initial purchase may have provided. That does not mean that preowned printers are bad purchases in general, and there are steps you can take to ensure you buy the right machine.

Consider Usage Rather than Age

A three-year-old printer may be essentially brand new while a one-year-old machine may have three times the mileage. Therefore, focus on usage rather than the model year. Nearly all business printers have a built-in counter that is a lot like the odometer in a vehicle. Available information can include pages printed, toner cartridges consumed and so on, and you can compare this data to industry averages, duty cycle according to the manufacturer, fuser life expectancy and so forth.

Examine the Interior of the Machine

Do not make the mistake of buying a printer based on a test print and the look of the exterior. The inside of a machine will tell a story. Get in there with a flashlight. If the area is reasonably clean and does not have any odd smells, then that is indication of a well-maintained printer. Buildup of dust and toner residue is hard to eliminate on short notice, and if that is present, the machine likely was not well maintained.

Hire a Technician to Inspect the Printer

If you are spending more than a couple of hundred dollars, then it is worthwhile to hire a technician before you agree to the deal. Many area printer services will provide a technician for this purpose, and he or she can give you a technical appraisal of workload, condition and other factors.

Purchase a Manufacturer Warranty

Many manufacturers do sell warranties on preowned business machines, and they may provide the technical inspection mentioned above as part of the process. Another option is to sign a service agreement with a local printer service company. A quote from several services should give you a clear picture of how professionals view the long-term viability of the printer you are considering.

How to Save Money and Make Your Office Run More Efficiently

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Saving money is a goal for many office managers. Find out some simple ways you can save money at the same time that you increase efficiency.

Increase Efficiency and Save Money at Work

Many workers feel like their office is their home away from home. It is where they spend 40 or more hours every week. The longer you spend in that office though, the less efficient you might become, which will leave you wasting time and wasting money. Look at some simple tips that can increase efficiency among all employees in your workplace and help you save money too.

Start a Recycling Program

A recycling program can reduce the amount of waste your office produces and the amount of garbage your workplace sends to the local landfill every year. Some of these programs can help you make or save money too. You might get tax incentives for implementing a new program, or you might sign up for a service that pays you money for the paper and other materials that you recycle every day. Look into local companies that help you recycle specific types of items or materials too, including ink and toner cartridges or old computers and electronics.

Take Care of Repairs on the Spot

Many office spaces put off making repairs or replacing broken electronics until it is too later. Ignoring that beeping sound coming from your printer may result in your employer needing to replace the printer instead of spending a small amount to repair it. Copier repair Las Vegas companies can often make repairs to both copiers and printers. When you call to schedule an appointment, a technician will come right to the job site, identify the repair needed and make the repair right on the spot. Those minor repairs will keep employees from wasting time on other floors to print and copy the documents they need too.

Change the Way Your Office Runs

Employees who feel happy will work harder. When you have all the equipment that they need running and in good condition, they will feel happier about their work. Making minor repairs and implementing a recycling program can increase efficiency and save you money too.