Know What Paper Color is Best for Printing

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The Best Paper Color for Your Print Job

When you use managed print services in Las Vegas to keep your copiers and printers in top working order, you can be sure that the ink on every page you print will be crisp and clear. What’s the best way to showcase that smooth, bold ink? For a print job that really pops, it’s important to choose the right paper color.

White Paper

When you are working with colored ink, white paper is almost always the way to go. Pairing colored paper with colorful ink can result in text and graphics that look muddy. It would be a shame to take the time to carefully design a flyer or handout that looks great on the screen, only to find that it leaves a rather halfhearted impression once printed.

Another advantage of white paper is that it is cheaper than colored paper. The cost of colored paper can be at least twice that of white, and colored ink is more expensive too. Pick one or the other. Print on white paper when using colored ink and save colored paper for jobs with black ink.

Pastel Paper

When you are going to print on colored paper, some of the first shades that come to mind may be light blue, pink, yellow, mint or beige. These soft shades are the best paper colors for reading.

Small studies have demonstrated that students’ reading comprehension is increased when text is printed on colored paper instead of white. The same principle may apply to your intended audience. If you want to make sure that they understand your message, deliver it on a sheet of pleasantly colored pastel paper.

Bright Paper

Bright colors, especially neon, are ideal for when you really want to grab attention quickly. Consider important road signs, which are done in black and yellow. When you print on colored paper, you can be sure to catch your customers’ eyes.

Reading small text on a bright background can be hard on the eyes, however. Save your brightest papers for bold signs and posters that require only a brief glance.

What to Look for in a New Copier

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Primary Features to Look for in a Copier

Whether you’re a small business or a multinational corporation, a copier is one of the most important tools in any company since it performs such common office tasks as copying original documents and creating materials that can be used for marketing. Whether you’re buying a copier for your business or merely leasing one, you’ll want to make sure it includes all of the latest features. Your best bet may actually be to repair your existing copier. In that case, a specialist in copier repair in Las Vegas can help you. If it’s time for a new copier, here’s some tips on selecting the best one for your company.

Paper Capacity and Sizes

One of the more important aspects of a copier is its paper capacity and size. In regard to paper capacity, the number that’s best for your business depends on the size of your company. For instance, small businesses might be able to make do with a standard copier that comes equipped with a paper capacity of 100 in the tray and around 250 within the cassette. Larger corporations should consider an advanced copier that supports a capacity of 2,500 sheets. For paper size, you’ll want a copier that accommodates several different paper sizes, from ledger to legal.

Total Output

Total output is the single most important factor to be aware of when selecting a new copier for your office. In essence, total output refers to the volume of printing in your office each day. More advanced copiers that are multifunction and support both fax and printing will be able to handle a larger printing volume better than a smaller basic machine. Ascertaining the print speed for the copier you’re considering will allow you to determine if it can handle the volume of printing in your office. Make sure to allow about 15% to 20% capacity to account for future growth. Many modern copiers have a page-per-minute speed of around 15–100. The larger your business, the higher the PPM should be.

Hard Drive

There are times when you won’t have an original document on hand but will want to print copies of a digitally stored document. With some copiers, this isn’t possible. However, a large number of modern copiers come with a hard drive that will store and transfer your documents when necessary, allowing them to be easily accessed in the future.

How to Save Money on Office Printing Costs

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Bring Down Your Printing Costs at Work

In terms of price to weight, printer ink is one of the most expensive products in the world today. Even if you rarely print at work, you might go through a few ink cartridges every month, which can really add up over the course of the year. Changing your printer settings and making other changes can help bring down your printing costs.

Work with a Manager

With managed print services Las Vegas, business owners can save money and keep an eye on their printing needs. These services digitally monitor your printer(s) over a wireless internet connection to keep an eye on how much you use. The company will send you an email when your cartridges run low, which lets you know when to order more supplies instead of waiting until the last minute. When you wait, you might pay more to get cartridges rushed to you.

Go for Black

A common reason office printers use so much ink is because of the colored ink cartridges inside. The printer will use those colors to make different shades on the printed page, and you’ll run out of colors long before running out of black ink. Changing your printer settings to use gray scale or only black ink can help. This tells the printer to only use black ink, even when printing pages with colored icons or images.

Talk to Your Employees

Talking with your employees is one of the best ways to save on printing costs. Let them know that they need approval to print personal documents or documents that do not pertain to the office. You can also request that they use both sides of a piece of paper to print files. This can cut down on the amount of paper that you waste at the office too. Using any of these methods can help you significantly reduce all your printing costs at work.

The Essential Steps to Maintaining an Office Copier

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Proper copier maintenance is essential to lowering printing costs and avoiding emergencies. Any maintenance routine should include these four steps.

Four Key Components of Proper Copier Maintenance

Proper and regular maintenance is essential to reducing the costs associated with business machines, including copy machines. This is particularly true if your business owns rather than leases its office copiers. Routine copy machine service can reduce short-term operating expenses as well as the total cost of ownership. There are four vital elements to any successful copier maintenance plan: cleaning, lubricating, adjusting and repairing worn parts.

Copy Machine Cleaning

Keeping your copier clean begins with good habits. The office space needs to be as dust-free as possible, and you shouldn’t use the copier for sticky notes and children’s artwork. Clean the keypad glass and plastic daily, and a weekly exterior wipe-down is a good idea as well. The most important copier cleaning occurs inside the machine, and how often this cleaning is required depends on usage. It’s generally recommended to let a professional handle interior cleaning to avoid misalignment.

Copy Machine Lubricating

If your copier ever squeaks, then you know that copier lubrication is long overdue. All the moving parts within your machine require lubricant, and that substance breaks down over time. When lubricant isn’t doing its job, you get increased friction, which leads to faster part wear as well as noisy operation and less-than-optimal printing performance. Where and how often to lubricate will depend on your model and should be outlined in the owner’s manual.

Copier Machine Adjusting

Due to those moving parts, copiers require proper alignment. When alignment is off just a little, you can experience odd printing behavior. When alignment is off a lot, parts can become damaged and overall performance may be unreliable. General care of the machine, including lubricating, helps to avoid sharp misalignment, but gradual misalignment is to be expected. Generally, a quarterly inspection and tuneup by a technician is enough to keep a copier in optimal alignment.

Repairing Worn Parts

Perhaps the biggest mistake business machine owners make is not replacing parts when substantial signs of wear are evident. Wear on a moving part makes the copier work harder, and that extra abuse is shared among all the parts that make up the mechanism. By proactively replacing worn parts, you reduce the costs associated with replacing other parts over the long-term.