What You Need to Know About Selecting Printer Toner
Are you on the search for toner in Las Vegas for your printer? This may seem like a fairly easy task, but there are some factors you’ll want to consider when choosing toner that’s just right for your printer. Here’s what you need to know about printer toner selection.
The First Step in Choosing the Right Toner – Know Your Toner Cartridge Model
Get started by choosing toner cartridge models that are comparable to the model that’s required for your printer. If you’re not fully sure of what toner model to choose, another way to find this info if you don’t have your printer’s manual handy is to look up your printer model to see what cartridge models are recommended for it
Choose a Toner Color Based on Your Printer Model and Printing Needs
Choosing the right toner also involves knowing what color cartridge you prefer. This determination largely depends on whether you have a color or monochrome printer and whether or not you routinely need to print in black and white or color. Even if you do own a color printer, opting for black toner can cut down on your costs if you don’t normally print in color. If you have a monochrome printer, however, the decision has already been made for you.
Consider Page Yield and Other Factors
With printer toner choices, there are a few other factors to consider. For instance, how many pages will you be printing? If your printer is only standard yield compatible, that’s the type of cartridge you’ll need to get. But you can go with a higher page yield toner if you have a model with high-yield or extra high-yield cartridge options. Also, you’ll have a choice of single or combo packs with cartridges. Generally, you’ll save money with the combo option. And if you are having trouble with your toner quality or similar issues, arranging for printer services in Las Vegas can spare you some unnecessary headaches. You can also get some personalized advice about toner selection.
Printer ink and toner make the world go ’round. Without something to print with, a business would grind to a halt in no time at all. That’s why staying on top of replacements is always a good idea. Sometimes it can be hard to tell when to swap, especially with those unreliable alerts that pop up on your computer screen. To overcome this issue, let’s look at three tips for knowing when to change your toner.
1. Printout Appearance
The best indication that it’s time to swap your toner cartridge is the appearance of printouts. If your pages are starting to look a bit faded, that’s a good sign you’re running out of toner. Depending on what you’re printing, you might be able to prolong a replacement for a few pages more even when things start to look faded by tapping or rocking the cartridge after taking it out of the printer.
2. Page Count
A good estimate for how often you’ll need to change your cartridge is the yield printed on the side of the box. Many of the standard toner cartridges sold in stores have around a 3,000-page yield, making this a good estimate for how long you’ll be able to use your printer without a replacement. In terms of time, this will vary wildly by your printer use, home printers potentially lasting a year or more on a single cartridge with businesses going through them in the span of months.
3. Professional Options
While a bit unconventional, trusting your printing needs to a managed print services in Las Vegas can take most of the worry out of running out of toner; mostly because it’s no longer your problem. Printing services from a professional have a ton of upsides, no longer needing to worry about your toner levels being just one of them. Consulting with these kinds of people can also be helpful even if you don’t contract them as they can give you pointers on making the most of a cartridge.
If your copier is giving you too-light or too-dark copies, it may have one or two of several problems. You may need copier repairs in Las Vegas so that each part of your copiers can be checked, and the problem is determined.
Causes of Unclear Copies
It may seem humorous to someone watching, but the frustration of dealing with a wayward copy machine is real. When copies are too light or too dark, the most common reason is an imbalance of the density controls. A user may have unknowingly changed the setting. Other reasons include a malfunctioning drum or bad toner. Drums can wear out and need to be replaced. The best copies are usually produced by the toner recommended by the copier manufacturer.
Some Copier Features to Check When Copies Are Unacceptable
Check the default settings. Someone may have modified the default settings for a specific job and forgotten to reset it to the default position.
Scanning settings may have also been changed for a specific job. You may get better copies if you load the original document on the document glass rather than through an automatic document feeder. Make sure the paper has no staples or paper clips, folds, tears or wrinkles.
Adjust the toner density. If the copies are too light, the toner density may be set to give lighter copies to conserve toner. A negative adjustment creates darker copies and a positive adjustment creates lighter copies. This feature is often used to compensate for different paper thicknesses and types.
Check the gray-balance setting. This adjusts the toner density. The same positive and negative adjustment applies as for toner adjustment.
Use the Right Toner
It is always better to use the toner that is provided by the copier’s manufacturer. If the toner is not up to code, it may be calibrated to produce light copies. Even if you use the correct toner, if it is old, it could go bad and produce poor copies.
Paper jams and lack of toner may be common problems with copy machines in any office, but there are a few uncommon signs that mean you should seek copy machine repair in Las Vegas for a professional touch or new parts.
Before You Dive Into the Inner Workings of Your Copy Machine, Consider This
The age of your copy machine makes a big difference in how it is repaired. There are many older analog machines that still work fine if they are repaired by someone who has the knowledge of outdated machines. This includes finding outdated parts. Similarly, as with any technology, copy machines are updated every year, so if you have a new one, it’s important to find a technician who has been trained in the new technology.
Overheating occurs when the bulbs, gears, drawers and fans are used without break for too long. This will not only ruin your machine; it could cause a fire in your office. Make sure all of your employees understand there needs to be a cooling-off stage for large jobs. The LED panel will give warning messages when the machine starts to overheat.
The LED screen will also display codes for problems. Some codes are easy to understand, such as Paper Jam or Low Ink, but more complex malfunctions may be signaled by strings of numbers and letters that mean nothing to the average user but are easy to read by a professional Las Vegas copier repair professional. So, pay attention to the codes and don’t ignore them just because you don’t understand them.
When Professional Help Is Needed
All the above problems may require professional repair, but spots on your documents that resemble a dot-to-dot puzzle are a sure indication that your machine needs more attention than it is getting. It could be debris on the copy mirror, but if it persists, your machine needs professional help.
Any problems with your copy machine should not be ignored. Even if they seem minor, they can gradually damage other parts of the machine.
Why Paper Documents Are Still Important for Customers and Businesses
Many individuals and businesses have made a transition from keeping physical copies of important documents to storing them on digital servers. While there are many benefits to keeping papers in a secure and centralized location, making a physical copy of a document can make it easier to secure as well.
Digital Files Could Be Forged, Corrupted or Manipulated
If a disgruntled former employee wanted to get back at your company, that individual could do so by accessing your corporate server. In a matter of minutes, he or she could steal vital information or corrupt the files so that they cannot be accessed or read. Anyone who was looking to make money from the theft of digital files could install ransomware to hold data hostage until a fee is paid.
You Know Who Is Handing You a Paper Document
Let’s say that you are looking to purchase a home and need to fill out a purchase contract. While it may be faster for your real estate agent to send the contract to your phone, it could make you vulnerable to fraud. This is because you don’t truly know who actually sent the document or that the link to access it isn’t contaminated with malware or other malicious software. However, when you receive the contract by hand from your real estate agent, you can feel better that it is safe to look at and sign.
A Printer Can Still Be a Valuable Tool
In some cases, your company could be required by law to keep a paper copy of an employment contract or other sensitive documents. Therefore, it may be a good idea to work with a company that offers printer services in Las Vegas. Doing so can help to ensure that you can always print or copy papers with ease.