How Businesses Can Benefit from Owning a Printer

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Understanding the many benefits derived from owning a printer for your office will allow you to make an informed purchase decision.

How Your Business Benefits from Having a Printer

No matter how large or small your business is, it can benefit greatly from having an in-office industrial printer. These printers will provide you with the means of easily printing letters, meeting notes, cover sheets, and all kinds of paperwork. You can also print any advertisements you’re thinking of using for an ad campaign. This can be essential to the continued success of any business.

Cost Benefits

The installation of an industrial printer in your office offers a wide array of financial benefits. For one, you won’t have to outsource your printing needs to another company, which would cost a sizable amount of money. This also saves you from the necessity of waiting for your shipments to arrive. Most printing companies also require a minimum amount of printouts. By using an in-house printer for the job, you can bypass this requirement and possibly save your business some money.

Better Workflow

These types of printers also allow a better and more efficient workflow, which can make all the difference in the world with a businesses’ yearly profits. These printers generally have very little setup time and can complete tasks in a relatively short period of time. Maintenance requirements are also low with modern printers, so you won’t need to spend extra to keep the machine in tip-top shape. For some modern printers, smartphone apps are available that allow you to remotely monitor the progress of a printing project.

High-Quality Large Volume Printing Capabilities

One of the most advantageous aspects of using an in-house printer for your printing needs is that it allows for large volume printing where you can be assured of its high quality. When outsourcing the work to a printing company, you can’t be confident that they are using a premium printer. This increases the chances of receiving prints that are very low in quality. You also have complete control over any mid-production adjustments that need to be made. If your printer ever breaks down, all you need to do is request print services in Las Vegas.

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What to Do When Your Copy Machine Malfunctions

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Most offices rely on copy machines as one of the tools that keep their business running smoothly. If your copy machine breaks, follow these tips to get it back to working condition.

How to Deal with a Malfunctioning Copier

When your copier stops working, it can feel like the whole office has come to a screeching halt. Most offices rely on the copier for a myriad of business tasks. If your office’s copy machine has stopped working, don’t panic. Instead, follow these tips on how to deal with a malfunctioning copier.

Look for the Easy Fixes

A lot of copier issues have relatively easy fixes. For example, if the digital screen on your copier shows no signs of any issues but the machine is refusing to print, check for a paper jam. This can often be the culprit of issues with copy machines. If there’s no paper stuck in the machine but the digital screen is malfunctioning, try unplugging the machine and then plug it back in again.

Call the Professionals

If you’ve checked for a paper jam, rebooted the machine and the copier still isn’t working, then it might be time to call in the professionals. A technician specializing in copier repair in Las Vegas can usually diagnose and fix the problem. Most technicians can have your machine in working order in a relatively short period of time.

Don’t Rush to Replace a Broken Copier

Just because a copier isn’t working doesn’t mean that it can’t be fixed. While many offices prematurely replace broken copiers, most problems can usually be fixed by professionals. Thoroughly inspect the machine and call in a technician before you rush to run out and purchase a new device. You wouldn’t want to waste money when the problem turned out to be something that could be fixed simply and affordably.

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How to Have a More Productive Office

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Every business owner wants his or her company to work at maximum efficiency. If your team isn’t as productive as they could be, then follow these tips.

How to Increase Productivity at Your Business

As a business owner, you might sometimes feel as if your staff isn’t as productive as they could be, especially if you’re not hitting your revenue goals. Unfortunately, inspiring your staff to be more productive isn’t as simple as snapping your fingers. Instead, it takes the right motivational techniques and smart business tactics to increase office productivity. Here’s how to have a more productive office.

Be Positive, Not Negative

No one has ever become a better worker because their boss screamed at them and berated them in front of the entire office. In fact, people with bosses like this tend to make a game out of getting as little done as possible in an effort to spite their boss. If you want to inspire your team to be more productive, focus on being positive instead of negative. Create incentives for employees who do well. Give pep talks instead of lectures.

Lighten Your Employees’ Workload

If productivity is down, it might be because your employees simply have too big of workloads. Sometimes you can increase productivity by taking some tasks off the table. For example, if your employees are responsible for printing out advertising materials on top of everything else, you could outsource the work by using managed print services in Las Vegas so that your employee can focus on more pressing tasks.

Create a Great Work Environment

Remember, employees do their best work when they feel inspired, motivated and appreciated. Never give your employees more than they can handle and strive to create a positive work environment. If you do that, you should see an increase in overall productivity.

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How to Prepare Your Business to Perform Well at a Trade Show

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When it comes to getting a business recognized in the community, trade shows are worth every minute of attending. However, there are things you can do that can promote the business even more than just having an open booth.

Ways to Prepare for an Amazing Trade Show Experience

Attending a trade show or a business expo is a great way to get the business recognized. Depending on the number of attendees, it’s one of the few venues where you can literally interact with thousands of people personally throughout a single weekend. Given the size of Las Vegas, this isn’t far from being accurate. So, what can you do to get the most out of setting up a booth for your organization?

Printed Pamphlets and Flyers

One of the most common elements of any trade show is that of the printed handout. A properly constructed pamphlet can be a great tool to offer additional information to your visitors. Luckily, print services in Las Vegas can help you get as many as you need before arriving at the venue.

If you want to make sure these print-outs remain in a pocket and not tossed in the parking lot, include valuable information or tips about your products or services that people might be interested in. The more valuable a visitor views the content, the more likely he or she will hold onto the pamphlet.

Make the Booth Flashy

In order to engage those who walk by, you need a booth that is flashy but not gaudy. In needs to be designed in a way that can attract the eyes of those attending the Las Vegas trade show. proudly present the company logo and include elements that make the business what it is.

Offering a hands-on experience can easily make your company memorable among thousands. For instance, a software developer may offer a platform that visitors can test out for themselves. Perhaps a solar panel installer could show a model of the panel installations. All it takes is a bit of imagination and a method that makes the business entertaining and engaging.

Be Outgoing and Personable

Booths manned by people who are too shy often get ignored. Your spokesperson needs to be high-energy, outgoing and personable. The purpose of the trade show is to engage visitors and get the name of the company out there to the public. Shyness isn’t going to deliver the same experience as someone who is energetic and talking to everyone within ear-shot.

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Securing Your Copy Machine Data

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Office copiers can contain a lot of sensitive data, including account numbers, customers’ social security numbers, and business secrets. Find out how to secure this confidential information.

How to Keep Your Copy Machine Data Secure

Most business owners don’t think about their copiers when the topic of data security arises. However, many copy machines are set up on networks or are part of multifunction machines that also fax, print and scan. There’s an abundance of sensitive data inside that could become the subject of fraud and identity theft if it gets into the wrong hands. You can protect your and your customers by taking the following measures to keep this data secure.

Know the Security Features

The first step to securing sensitive business and customer information is knowing the security features of your copiers. You should also know what information your copiers hold on their hard drives. Some of these devices come with disk erase or override features that eliminate previous document copies as soon as a new one is made or after a certain amount of time passes. Other copy machines come with encryption capabilities, or the manufacturer sells the encryption capabilities separately.

Educate Yourself and Your Team

Know and teach your team about the risks of losing the stored data. Many people just don’t realize that copy machines retain information, so they’re more likely to scan confidential or sensitive data without hesitation. Make sure that you and your workers understand the proper method for eliminating copier information after use. If possible, limit how much business and customer data can be stored.

Manage or Remove the Data

Make sure that your information technology or data security team manages and maintains your copiers. This staff should also know the proper procedure for securing the stored data. If you don’t have an IT team for this, you have to send out your copy machines for service maintenance. Check with the copier dealer or manufacturer about your options for securing the internal memory or hard drives. Some service companies also dispose of the information for you.

When it’s time to upgrade copiers for your business or return rented machines, don’t forget to erase all of the data on the hard drives. Software is available to wipe or sanitize the device. You should also document this process for compliance reasons.

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